***Monday, April 5, 2021, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
Commissioners gave the opening invocation and said the Pledge of Allegiance.
9:00 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give the department report. A written report was provided.
Ms. Nelson commented that she needed a demand payment for the purchase of the first motor grader and she added that the second motor grader should be forthcoming in May.
Bonners Ferry Herald Staff Writer Rose Sababy joined the meeting via conference call for an unspecific amount of time.
Mr. Morris spoke of doing some road sweeping, but mentioned that it was frozen this morning. Several roads are starting to open back up. Mr. Morris said Road and Bridge will try using the Durapatcher today and they will start cleaning ditches on Pleasant Valley Road and Lookout View Road later this week. Utility locates are in and that process should go fairly quickly. Commissioner Bertling spoke of breakup and Mr. Morris said he heard the hill by Feist Creek is bad so there must be an issue with water underneath the grindings.
The meeting with Ms. Nelson and Mr. Morris ended at 9:12 a.m.
Commissioner Cossairt moved to sign a Certificate of Residency for Ana Chase. Commissioner Bertling second. Motion passed unanimously.
9:30 a.m., Commissioners contacted Attorney Tevis Hull via conference call.
Commissioner Cossairt moved to approve and sign the Contract for Professional Services with Pam Brockus for Idaho Department of Lands/Wildland Urban Interface (WUI) grant administration, upon approval of County Civil Attorney Tevis Hull. Commissioner Bertling second. Motion passed unanimously.
Commissioners informed Attorney Hull that they plan on discussing ending the use of the conference call line for their meetings. Attorney Hull replied that he thinks that would be appropriate and the attendance at Commissioners’ meetings are low. Chairman Dinning clarified that Commissioners will still use the conference call line for the elected officials/department heads meetings due to the number of participants.
The call to Attorney Hull ended at 9:40 a.m.
Commissioner Cossairt moved to reappoint Ben Robertson and Stacie Watts to the Boundary County Fair Board with terms to expire January 2025. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to reappoint Gini Woodward and Dyan Hitch to the Boundary County Community Guardianship Board with terms to expire January 2025. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Findings and Decision for Albert Solt, and John and Patti Solt for Application for a Variance #4-2021 to Boundary County Road Standards Ordinance 2020-2. Commissioner Bertling second. Motion passed unanimously.
Chairman Dinning said the Sick Leave Bank Committee met last week to discuss a request made by an employee for 79 hours and to make a recommendation to Commissioners.
Commissioner Cossairt moved to accept the recommendation of the Sick Leave Bank and to grant a county employee 79 hours. Commissioner Bertling second. Motion passed unanimously.
Commissioners discussed discontinuing their use of the conference call line for Commissioners’ meetings. Commissioners will no longer use the conference call line on a regular basis, but it will still be available if there is a need for it. Commissioners stated they would cease using the conference call line on Friday, April 9, 2021.
Commissioner Cossairt moved to suspend use of the conference call line for Commissioners’ meetings after Friday, April 9, 2021. Commissioners’ Office will be able to accommodate up to six people and they’ve rarely had that many people on the conference call line so members of the public can come in to the office if they would like to. Commissioner Bertling second. Motion passed unanimously.
10:00 a.m., Solid Waste Department Superintendent Claine Skeen joined the meeting to give the department report.
Commissioner Cossairt moved to grant an extension of time to receive year 2020 taxes and to accept a payment of $400.00 by April 28, 2021, and to accept the remaining balance due by May 26, 2021 for parcel RPB0120012021AA. Commissioner Bertling second. Motion passed unanimously.
Mr. Skeen discussed having a maintenance binder kept in each piece of landfill equipment that each operator would initial when they get into that piece of equipment.
Mr. Skeen spoke of there being three delinquent accounts members of the public have at the landfill and he commented that people should have to pay prior to disposing of certain materials, listing sheetrock as one example. Chairman Dinning said he feels payment is the responsibility of the hauling service; not the property owner. Mr. Skeen provided an example involving a homeowner and Bonners Ferry Garbage. It was said prior to dumping those particular materials, the fee needs to be paid. Clerk Poston said the landfill has $10,000.00 in outstanding accounts, but people do have the ability to use credits cards so why not use that process as opposed to mailing out billings, etc.
Mr. Skeen informed Commissioners that the on-call mechanic for the Solid Waste Department is no longer providing that service. This mechanic was paid $13,122.00 for 262 hours this last fiscal year and if the county had to hire someone, it would cost approximately $153.00 per hour or approximately $40,000.00. Mr. Skeen provided a cost breakdown of hiring another mechanic and he said he would like to hire an operator mechanic. The cost of wages and benefits equates to $32.00 per hour and you cannot hire a mechanic for that cost. This would cover brakes, transmissions, track work, etc.
Chairman Dinning informed Mr. Skeen that Commissioners are going to contact Waste Management to get a quote to operate the Solid Waste Department just so we know where we are at. Mr. Skeen commented that it will be cheaper than what the county is operating it for until you get further down the line.
Clerk Poston asked if there has been any activity on finding a new truck for the landfill as the county had allocated funds. Mr. Skeen said he’s still looking into it. Chairman Dinning commented that the county can use the closure funds for a truck and the state pool rate for interest, which is pretty low. Clerk Poston said in the budget the county did have funds set aside and the roll offs were paid for through the Coronavirus Aid Relief and Security (CARES) Act opposed to the landfill budget. Mr. Skeen said he still needs to get more roll off containers for the remote dumpster sites. Clerk Poston said the landfill budget has $150,000.00 in the equipment line for this year and $50,000.00 in the landfill closure fund.
The meeting with Mr. Skeen ended at 10:30 a.m.
10:30 a.m., Chief Probation Officer Stacy Brown joined the meeting to give the department report. Idaho Department of Juvenile Corrections District Liaison Zlata Myr also joined the meeting to provide the 2020 report from the Idaho Department of Juvenile Corrections pertaining to Boundary County, District 1 and the State of Idaho.
Ms. Brown reported there are 23 people on juvenile probation with four cases pending, 26 people on adult misdemeanor probation, 165 people on unsupervised probation, two people in the Diversion program, six people in drug court with one person graduating and then a new person coming on so that number stays at six. There have been two people released on their own recognizance. Ms. Brown said there have been 11 new juvenile cases since January 2021. The remodel at the County Annex is finished and it looks great. Ms. Brown said she asked Courthouse Bailiff Ben Reinhardt for list of community service businesses and she will work on updating it. Commissioners asked to see the list before she completes it.
Ms. Myr reviewed 2020 data for Boundary County, District 1, and the State of Idaho. Ms. Myr reviewed information on juvenile arrests and commented that the number of juvenile arrests has decreased. Felonies and misdemeanors are down across the board and the number of those in the diversion program has increased for Boundary County. Success rates are steady, but are up for District 1. Last year on juvenile probation it was 50% males and 50% females. In reviewing a one day snapshot, the number of juveniles on probation is down, but that is most likely due to COVID-19. Those present reviewed state funding, Juvenile Corrections Act (JCA) funds, tobacco, lottery and State Behavioral Health funds.
Clerk Poston asked what funding numbers will look like this next year and Ms. Myr said funding should be about the same.
The meeting with Ms. Myr and Ms. Brown ended at 10:43 a.m.
Commissioners recessed until their next meeting at 11:00 a.m.
11:00 a.m., Courthouse Maintenance John Buckley joined the meeting to give the department report.
Mr. Buckley listed the date of the upcoming county surplus auction and he briefly mentioned various items to be included in the auction.
Mr. Buckley informed Commissioners that there is a smell in Memorial Hall and the person who cleans Memorial Hall thinks it has to do with a wooden duct. It is time to deep clean Memorial Hall, according to Mr. Buckley. Mr. Buckley said he will start working on painting when his assistant Tom Joyce comes back to work this next week, starting with the restrooms. The stalls in the restrooms haven’t yet been recoated and when this work takes place, the restroom will be used by one person at a time as it will take time to repaint the stall doors.
Chairman Dinning asked about sealing the county parking lots and roofs. Mr. Buckley said he will need to check when the last time the parking lots were sealed, but as for the roofs, they’re in pretty good shape with the exception of a spot on the Extension Office roof. Mr. Buckley said he needs to repaint the Courthouse steps and walkway rails soon.
The meeting with Mr. Buckley ended at 11:17 a.m.
11:30 a.m., Boundary Economic Development Council (EDC) Director Dennis Weed joined the meeting to provide Commissioners with an update of EDC projects.
Mr. Weed said there is still a second round of broadband grants coming out, but it probably won’t be for another couple months. Chairman Dinning said counties received an email requesting to be notified of gap coverage areas as it pertains to internet. Chairman Dinning said he knows we still have those gap areas in the county and he asked how we go about identifying them. Mr. Weed said he will look into that. Mr. Weed said the grant that is coming out now is serving broadband services to lower income families, students, emergency services, etc. Mr. Weed said he thought the County Annex would be hooked up with fiber. Those present discussed locations to consider for broadband.
Mr. Weed discussed water issues near Three Mile and he mentioned that property owners are asking to be annexed into the city because of those issues. Cabinet Mountain Water District is moving forward with their water improvements and it’s just a matter of getting the right design for piping.
County unemployment is lower at 4.1% from pre-pandemic state and the State of Idaho is at 3.3% unemployment. Mr. Weed said one area that did get hit by the pandemic with the Canadian border being closed is restaurants so he will look into that as far as a rescue plan. The new Paycheck Protection Program (PPP) did come out and some businesses did apply and received funding, but the list of applicants is a lot smaller.
Mr. Weed said he heard that the Canadian border was going to open sometime between July 2021 and January 2022, but it sounded like it would be closer to January 2022.
Mr. Weed commented that he still has developers looking at Boundary County and there are some pending sales. Local reservations are still being filled so we will continue to see tourism, even though the Canadian border is closed.
Mr. Weed said the Economic Development Grant should be coming out in a couple of weeks for the Economic Development Director position and it’s a two year grant.
Commissioners asked Mr. Weed where the county was at regarding reimbursement for the sewer feasibility study grant. It was said there is still approximately $8,000.00 to submit. Mr. Weed explained that the original grant was increased to $65,000.00 and we only submitted $57,000.00 of that total. The City of Moyie had submitted an application for the additional funds, but they were turned down and told it was because it is the county that needs to apply. For any funds remaining, the county should look into a rescue plan as that is something that’s covered. Mr. Weed said when he approached the City of Moyie Springs for funds, the Department of Environmental Quality (DEQ) listed the amount of $39,000.00 and told the City of Moyie Springs to submit for the grant and they did that. The city submitted the application and then DEQ said it should be the county to apply. Mr. Weed said he went to Charlie Parkins with DEQ to ask about that and he was told that the timeline had passed. It was suggested to submit a request for funding of up to $65,000.00 to DEQ and make a statement to them that we have that amount to cover. Clerk Poston said we need to have a conference call to DEQ. Chairman Dinning said we followed the rules of DEQ all along and now we’re hearing that we’re too late because of them. Mr. Weed said yes. We need to send letter to DEQ asking them to re-evaluate this and ask how the county gets reimbursed.
Commissioners informed Mr. Weed that they’re looking to create a new office for the EDC Director.
The meeting with Mr. Weed ended at 11:55 a.m.
Commissioners recessed for lunch.
1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
1:30 p.m., Commissioners held a public hearing in the University of Idaho Extension Annex to consider Application #6-2021, for a variance to Boundary County Road Standards Ordinance 2020-2 for an approach. The request is made by property owner Shem Johnson. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris; and Applicant Shem Johnson. The hearing was recorded.
Chairman Dinning reviewed the hearing procedures and asked Applicant Shem Johnson for an opening statement.
Shem Johnson explained that the property did consist of 14 lots, but he has two water services so he wants to turn the number of lots into two. The driveway is very steep so he’s trying to put in a new driveway and approach off the highway for the two lots as well as for the other lots on the hill.
Commissioners asked for a staff report.
Ms. Nelson stated that the project location is Porthill Loop, south of Portside Road. Ms. Nelson added that the proposed approach is on the east side of Porthill Loop, which is shown on the map listed as Exhibit 2. This application is in conjunction with Planning and Zoning Application #20-057 to provide access to the two lots that Mr. Johnson spoke of. Ms. Nelson said Mr. Johnson is seeking a variance to the Road Standards Ordinance because Porthill Loop is a major collector route. Section 3.3B of the Road Standards Ordinance states there is a need for a sight distance of 330 feet from an existing access or intersection and the existing approach to the north of Mr. Johnson’s proposed access is 217 feet. Ms. Nelson commented that as part of the Road and Bridge analysis, the information Road and Bridge is to provide would be the legal description, the parcel size and the minimum sight distance and sight triangle that needs to be verified. Road and Bridge is also to provide Commissioners with a list of options in order to render a decision and at this time, due to being unable to provide a complete analysis, Road and Bridge is requesting this hearing be continued until the following questions have been answered.
Ms. Nelson mentioned that the Planning and Zoning Administrator has informed Road and Bridge that Planning and Zoning Application #20-057 is pending further information from the project surveyor. The other application is a lot line adjustment or a parcel division. Verification has not been completed by Planning and Zoning regarding the prior legal forming of parcels. The approach location shown on Planning and Zoning Application #20-057 does not show the proposed approach that the variance is being requested for and dependent on the answer for the lot line adjustment or parcel division, the application would need to be updated with Planning and Zoning prior to this. Also, the proposed approach provides access into lot six of the Gorsline Addition subdivision and there is an unanswered question as to whether a replat or easement is required in order to be able to use this approach to access those proposed parcels in the application. Ms. Nelson said any potential easement or existing easement has not been shown on a preliminary record of survey and it needs to be confirmed. Once those questions are answered, Road and Bridge would be able to provide information to Commissioners in the analysis report.
Chairman Dinning questioned if this has come at the advice of the county civil counsel and Ms. Nelson said yes. Chairman Dinning said this information shows an existing subdivision within the Porthill townsite and he questioned if that is what we’re dealing with. Ms. Nelson said yes, and she added that it’s called the Gorsline subdivision and she doesn’t know if it’s exactly a part of the Porthill subdivision; but it’s Mr. Johnson’s own subdivision in that area.
Chairman Dinning said based on that information, he would entertain a motion to continue the hearing to April 20, 2021, at 10:30 a.m., in the County Annex. Chairman Dinning asked Mr. Johnson to let them know if he would need more time at that point.
Commissioner Cossairt moved to continue the public hearing for Variance Application #6-2021 requested by Shem Johnson, to Tuesday, April 20, 2021 at 10:30 a.m. to be held at the County Annex. Commissioner Bertling second. Motion passed unanimously.
The hearing ended at approximately 1:40 p.m.
There being no further business, the meeting recessed until tomorrow at 9:00 a.m.
***Tuesday, April 6, 2021, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
9:00 a.m., Commissioners continued the bid opening for the Airport Improvement Project for pavement maintenance. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. Participating via telephone was Trey Dail with T-O Engineering. The bid review was recorded.
It was stated that Commissioners had received a bid from Maxwell Asphalt, Inc., at 10:28 a.m. on the date the bids were due. Mr. Dail clarified that bids were due at 10:00 a.m. so the bid from Maxwell Asphalt, Inc., will need to be returned to that company. Three bids were received from the following companies before the deadline: American Road Maintenance with a bid of $241,450.50, Road Products, Inc., with a bid of $278,402.50, and C.R. Contracting, Inc., with a bid of $322,718.75.
Those present briefly discussed Schedules A and B that were included in the bids. Mr. Dail recommended approval of both schedules. Mr. Dail informed Commissioners that American Road Maintenance had one irregularity in that they currently don’t have an Idaho Public Works Contractor’s License, but they’ve provided a written covenant stating that they will provide that license prior to award that meets Idaho State law for that requirement so he doesn’t see an issue. Mr. Dail said his recommendation is to award Schedule A and B to the low bidder, American Road Maintenance for a bid total of $241,450.50.
Commissioners reiterated that they will need to get a Public Works Contractor’s License prior to project award. Commissioner Cossairt asked how much time is allowed before awarding the project to someone else. Mr. Dail said the project is waiting for grant funding, which will take longer than it would take for someone to get a Public Works License and American Road Maintenance has already submitted their information to get that license. Mr. Dail said he’s not expecting the grant award until late May or early June and the county has until June or July to award the project. The award is contingent on funding and proof of Public Works Contractor’s License. Mr. Dail suggested allowing 90 days for the bid award
Commissioner Cossairt moved to accept the low bid of $241,450.50 from American Road Maintenance for the Boundary County Airport Pavement Project and to approve both Schedules A and B. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the bid award letter once it has been prepared along with any associated documents, subject to the county civil attorney’s approval. Commissioner Bertling second. Motion passed unanimously.
The bid opening and decision ended.
Chairman Dinning informed Commissioner Cossairt and Commissioner Bertling that City of Bonners Ferry Road Foreman Scooter Drake contacted Commissioners’ Office and informed them that the Bonners Ferry High School parking lot is getting graded by the City, but they need gravel from the County Road and Bridge Department. Commissioners agreed that they were in favor of supplying gravel and would pass that on to the Road and Bridge Department.
Commissioner Cossairt moved to approve the meeting minutes for the week of March 29, 2021. Commissioner Bertling second. Motion passed unanimously.
Commissioners recessed until 9:10 a.m.
Commissioner Cossairt moved to cancel year 2018 late fees totaling $13.26 and all interest for parcel #RP60N01W348990A as previously discussed and agreed to in Commissioners’ meeting on July 7, 2020. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to adopt Resolution 2021-12. A resolution to increase fiscal year 2020-2021 District Court budget due to receipt of unanticipated revenue. Commissioner Bertling second. Motion passed unanimously. Resolution 2021-12 reads as follows:
Resolution 2021-12
Increase Fiscal Year 2020-2021 District Court Budget
Due to Receipt of Unanticipated Revenue
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the District Court Fund for fiscal year 2020-2021, and
WHEREAS, $3,825.00 has been received from the State of Idaho Judicial Branch as reimbursement to Boundary County for the use of the fairgrounds and establishment of internet access needed for the jury selection process, which expenses were paid by the Boundary County District Court Fund, and
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to increase the Fiscal Year 2020-2021 District Court Budget for that purpose, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, it is appropriate to increase the fiscal year 2020-2021 District Court Budget Revenue Account number 0008-00-0391-0000 and Expense Account number 06-00-629-00, Jury – Other, in the amount of $3,825.00, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the increase to the fiscal year 2020-2021 District Court Budget Revenue Account number 0008-00-0391-0000 and Expense Account number 06-00-629-00, Jury - Other, in the amount of $3,825.00 is hereby authorized and ordered; and
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
DATED this 6th day of April, 2021.
COUNTY OF BOUNDARY
BOARD OF COMMISSIONERS
s/____________________________
DAN R. DINNING, Chairman
s/____________________________
WALLY COSSAIRT, Commissioner
s/_____________________________
TIM BERTLING, Commissioner
ATTEST:
s/___________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded as instrument #286297
Commissioner Cossairt moved to adopt Resolution 2021-13. A resolution to establish broadband grant revenue account and expense budget due to receipt of unanticipated revenue from the Idaho Coronavirus Aid Relief and Economic Security (CARES) Act. Commissioner Bertling second. Motion passed unanimously. Resolution 2021-13 reads as follows:
RESOLUTION 2021-13
ESTABLISH BROADBAND GRANT REVENUE ACCOUNT AND EXPENSE BUDGET
DUE TO RECEIPT OF UNANTICIPATED REVENUE FROM
THE IDAHO CORONAVIRUS AID RELIEF AND ECONOMIC SECURITY (CARES) ACT
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for fiscal year 2020-2021, and
WHEREAS, $1,058,557.79 in unanticipated grant funds has been received from the Idaho Coronavirus Aid Relief and Economic Security (CARES) Act for purposes of improvement and expansion of internet services in Boundary County, and
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to establish the Broadband Grant Fund for that purpose, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, it is appropriate to establish the Broadband Grant Revenue Budget Account Number 0099-00-0085-0000 in the amount of $1,058,557.79 from revenue received in fiscal year 2020-2021, and
WHEREAS, it is appropriate to establish the Broadband Grant Expense Budget Account Number 0099-00-0709-0000 in the amount of $1,058,557.79 in order to pay Broadband Grant expenses.
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the establishment of the Broadband Grant Budget and the Broadband Grant Revenue Budget Account Number 0099-00-0085-0000 and the Broadband Grant Expense Budget Account Number 0099-00-0709-0000 in the amount of $1,058,557.79 is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
PASSED this 6th day of April 2021.
COUNTY OF BOUNDARY
BOARD OF COMMISSIONERS
s/_____________________________
DAN R. DINNING, Chairman
s/_____________________________
WALLY COSSAIRT, Commissioner
s/_____________________________
TIM BERTLING, Commissioner
ATTEST:
s/____________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded as instrument #286298
Commissioners recessed until their next meeting at 9:30 a.m.
Courthouse Maintenance John Buckley joined the meeting.
Commissioners informed Mr. Buckley that they had been approached by City of Bonners Ferry Administrator Lisa Ailport about the possibility of using some of the urban renewal funds to repair the sidewalks in front of the Courthouse. Chairman Dinning questioned where we go from here as we don’t yet know the cost, but the county wanted to install a heated sidewalk so do we go forward with that. Commissioner Bertling said, yes. Clerk Poston asked about getting sidewalk lighting installed. Mr. Buckley mentioned he thought the county would get the old lights that were used prior to the highway reconstruction. Mr. Buckley added that it would be nice to do the sidewalk job in two phases for the public. Commissioner Cossairt will contact Ms. Ailport about the next step to take. Commissioner Bertling mentioned redoing the pavers that lead to the Sheriff’s Office.
Mr. Buckley left the meeting at 9:40 a.m.
Assessor Dave Ryals joined the meeting to continue the discussion regarding quotes for a new vehicle for the Assessor’s Office. County Civil Attorney Tevis Hull joined the meeting.
Commissioners informed Attorney Hull that Assessor Ryals had sought quotes for a new vehicle and the preferred vehicle was not the lowest quote and they questioned if the county could still select that vehicle. Attorney Hull said the quote is for less than $50,000.00 so no bid is needed and it would be fine for the county to select the vehicle that did not have the lowest quote. Commissioners mentioned the trade-in of the 2002 Subaru for $4,000.00.
Commissioners asked Attorney Hull about the process of setting a fee for applications pertaining to the flood plain. Clerk Poston questioned if a public hearing is needed as this would be a new fee. Attorney Hull commented that according to Land Use Ordinance 9B18LOV2, fees for processes will be set by resolution. Chairman Dinning mentioned that he would contact Planning and Zoning Administrator Clare Marley about wording.
Commissioner Cossairt moved to accept the quote from Alpine Motor Co., for a 2021 GMC Acadia at a cost of $37,923.00, minus the county’s trade-in of $4,000.00 for the 2002 Subaru. Commissioner Bertling second. Motion passed unanimously.
Road and Bridge Department Co-Superintendent Renee Nelson stopped by Commissioners’ Office
County Civil Attorney Tevis Hull left the meeting at 9:53 a.m.
Assessor Ryals left the meeting at 9:56 a.m.
Commissioner Cossairt moved to authorize the Chairman to sign the Western States CAT Sales Agreement for a 2021 Caterpillar 140 AWD Motor Grader for a cost of $287,774. 00. Commissioner Bertling second. Motion passed unanimously.
Ms. Nelson left the meeting.
Commissioners discussed the county’s zoning map. Chairman Dinning said he wants to have a meeting with Planning and Zoning Administrator Clare Marley, County Mapper Olivia Drake, and County Civil Attorney Tevis Hull as there are inconsistencies in the zoning map, but he thinks it is due to printing errors. Commissioners will look into setting up a meeting to review the map.
Commissioners recessed until their next meeting at 10:30 a.m.
10:30 a.m., Restorium Administrator Karlene Magee and Assistant Administrator Diana Lane joined the meeting to give a department report. Ms. Lane presented quarterly statistics for the Restorium. Information reviewed included: the resident count, hours worked, average fulltime staff, billed amount per room, the Medicaid resident percentage, there are 12 Medicaid residents, rent average for Medicaid, room and board only received, accounts receivable over 30 days, expenses including and excluding payroll, and food per person per day for 28 days. Those present reviewed why expenses were high for the month of February.
Clerk Poston said if the county is able to re-cooperate lost revenue, could Ms. Magee provide her with the last four or five reports to show the number of vacant beds at the Restorium. Clerk Poston said when Ms. Magee submitted for more CARES Act funding, was it for lost revenue. Ms. Magee said yes, and she added that she had submitted for $19,000.00 in lost revenue and she started another application. Clerk Poston said Ms. Magee needs to determine which beds at the Restorium are Medicaid and which are private pay.
Ms. Magee commented that she is still trying to find a vendor for a call system so she is having Restorium Maintenance Squire Fields look into quotes for a new wireless system in the meantime in order to be in compliance.
Ms. Magee said there are currently 30 residents at the Restorium. There are two new residents and there is one more person in the process of admittance with the possibility of one additional person. Chairman Dinning asked about the visitation policy and Ms. Magee said that visitation is on a case by case basis. Ms. Magee said she will be back to testing staff for COVID-19 on Mondays and residents are tested if they leave the Restorium.
Ms. Magee and Commissioners discussed a matter involving hiring an employee and Commissioners had no issues with hiring an employee for the bathing schedule while another employee in that position is on leave. Those present discussed COVID-19 precautions being taken. Clerk Poston said she believes County Coroner Mick Mellett still has extra gloves if the Restorium needs some for COVID-19 precautions.
The meeting with Ms. Magee and Ms. Lane ended at 11:00 a.m.
11:00 a.m., Parks and Recreation Maintenance Tim Petty joined the meeting.
Mr. Petty said he spoke with Road and Bridge Department Co-Superintendent Randy Morris about getting sand for the baseball field and he also has 80 railroad ties that he needs to get to Riverside Park. Mr. Petty spoke of wanting to put a gate in at Riverside Park once the restrooms are closed. Mr. Petty commented that he thinks he will need approximately three loads of sand. Mr. Morris mentioned Mr. Petty could use a trailer and Mr. Petty said he has a truck to haul it. Mr. Petty discussed there being an issue with dogs digging holes and dog poop at the ball fields and he explained that baseball starts next week, followed by football, then soccer. People are not always cleaning up after their dogs, according to Mr. Petty. Chairman Dinning said Commissioners need to have the Parks and Recreation Board send Commissioners a recommendation as to what to do. Mr. Petty said he will talk to them about it.
The meeting with Mr. Petty ended at 11:10 a.m.
There being no further business, the meeting adjourned at 11:20 a.m.
___________________________________
DAN R. DINNING, Chairman
ATTEST:
__________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk