***Monday, August 27, 2018 at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Nancy Ryals.

County resident Marty Martinez and Blue Sky Broadcasting News Reporter Mike Brown were in attendance of the meetings off and on throughout the day.

9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give the departmental report. A written report was presented. Mr. Kimball gave Commissioners information on various road issues one being on Klockman Road and another on Farm to Market Road where an approach was put in without a permit and the end of the county culvert was buried. Mr. Kimball informed Commissioners that he and Road & Bridge employee Randy Morris met with the property owner who lives on Farm to Market Road and told the property owner that there was not enough room for the structure. The property owner told Mr. Kimball that he did not know he needed a setback from the property lines. Mr. Kimball stated that he told the property owner a long time ago that a 66-foot right of way was needed for Farm to Market Road. Mr. Kimball told Commissioners that approaches are Commissioners’ decisions.

Caribou Creek Bridge and Snow Creek Bridge are now open on Lion’s Den Road. Both bridges were done without a crane which saved $14,000.00.

Rock was crushed last week. Tree removal at Sandy Ridge will take place this week. Improvements will be made to Highland Flats Road for the snowplow turnaround and a stump on Pheasant Run will be removed.

Chairman Dinning stated that Atkins Canyon will be discussed at the 10:30 a.m. meeting with Road & Bridge. Chairman Dinning inquired what is anticipated to be spent. Mr. Kimball stated that is more the 10:30 discussion, but he said that the money is supposed to be reimbursed in two weeks. The Idaho Transportation Department (ITD) limits the amount expended so the county cannot get reimbursed for the whole amount at one time. We do not know what that amount is. Mr. Kimball stated that there are so many contingencies. There is an engineer’s estimate and there should be enough in the reserve to cover it, but the turnaround reimbursement of 90% should be relatively quick. The county’s 10% match should be in the form of the county supplying rock for the project. On the past FEMA jobs, Road & Bridge just sent FEMA price lists from private gravel pits and FEMA set the value for county rock based on those prices. On the Deep Creek Emergency Relief Fund (ERF) project, rock is the county’s in-kind match and the costs are well under the engineer’s estimate. Chairman Dinning stated that we need to bill and get reimbursed as fast as possible. Mr. Kimball stated that there are so many variables that he is nervous about giving project financial information regarding time frames for expenditures and reimbursements to Commissioners. Commissioner Pinkerton said that Commissioners are just trying to determine how we can make this work.

Mr. Kimball stated that Commissioners need to put trust in Road & Bridge to make the decisions regarding approaches.
Chairman Dinning stated that Mr. Kimball has a lot of vacation time to use and he needs to take time for himself.

Mr. Kimball stated that he sees some locate markers on the Wisberg property on Homestead Loop. Chairman Dinning stated that Commissioners looked at the ordinance and the property owner can appeal the approach permit process. Chairman Dinning stated that Commissioners talked to the county attorney and a public hearing will have to be held. Mr. Kimball inquired if he should tell Mr. Wisberg that he should hold off on where he is putting in the waterline. Chairman Dinning stated that he has never heard the word subdivision. Mr. Kimball stated that he believes it is going to be a four lot subdivision. Commissioner Pinkerton stated that it would go through the subdivision hearing process then. Chairman Dinning stated that Road & Bridge would be involved in that hearing. Mr. Kimball inquired if he should encourage the utility companies to go ahead then or is it not his problem. Commissioners stated that it will be going through the hearing process.

Mr. Kimball inquired about the Duarte approach on Riverside Road. Chairman Dinning stated that he thinks it will be whatever is on the recorded documents. The approaches will come off the frontage road, but Commissioners will talk to the county civil attorney to make sure. Chairman Dinning’s understanding was that County Civil Attorney Tevis Hull was going meet with JRS Surveying and Duarte.

Discussion was held regarding garbage and surplus materials off Klockman Road in Porthill. Mr. Kimball stated that the materials are on county right of way and he presented pictures. According to Mr. Kimball, one of the foremen at Anheuser Busch asked if the person who put the materials there would move it because it impeded farm equipment. Chairman Dinning told Mr. Kimball to double check the width of the county right of way. Chairman Dinning asked Mr. Kimball to give Commissioners the address of the person doing this so Commissioners can write him a letter. Mr. Kimball stated that these things are an act of real rudeness to the public.

Chairman Dinning asked about the FEMA projects. The county completed and got reimbursed on the smaller projects and Mr. Kimball stated that he thinks that the money on the larger projects is coming. FEMA lumped a few projects together. Turner Hill and Fry Creek are together. Chairman Dinning asked about the estimated value and if any of them exceeded $100,000.00. Mr. Kimball stated that he does not believe any single project other than Atkins Canyon exceeds $100,000.00. Chairman Dinning asked about the ones lumped together whether they exceeded that amount and Mr. Kimball said he did not believe so but not to hold him to that.

Mr. Kimball left the meeting at 9:30 a.m. Commissioner Pinkerton left the meeting to attend to personal business.

Commissioners attempted to call County Civil Attorney Tevis Hull at 9:32 a.m. and left a message for him to call when he got the chance.

Commissioner Kirby moved to approve the following University of Idaho Extension Office employees’ use of county vehicles: Amy Robertson, Kate Painter, Angela Tucker, Sheila Pruitt, and Debbie Higgins. Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to sign the Computer Arts Agreement for the Sheriff’s Office pending review and approval by the county civil attorney. Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Kirby moved to sign the Airport Hangar Lease Agreements for The Durden Family Living Trust (Hangar C-8) and change the effective date to March 1, 2018, Nevin Miller (Hangar O), Kimberly Loosemore (Hangar A-4) and Northern Air, Inc. (Hangar H). Chairman Dinning yielded the chair to second. Motion passed unanimously.

Commissioner Pinkerton returned to the meeting at 9:43 a.m.

Commissioner Kirby moved to approve the minutes of August 13, 2018. Commissioner Pinkerton second. Motion passed unanimously.

Discussion was held regarding the Fleming Creek Fire.

Commissioner Kirby moved to amend his prior motion to sign the Hangar Lease Agreements for The Durden Family Living Trust (Hangar C-8), Nevin Miller (Hangar O), Kimberly Loosemore (Hangar A-4) and Northern Air, Inc. (Hangar H) and that the Miller Hangar lease effective date be changed to March 1, 2018 and not The Durden Family Living Trust Hangar Lease as previously stated. Commissioner Pinkerton second. Motion passed unanimously.

Commissioner Pinkerton moved to sign Certificates of Residency for Amanda Bauer, Alex Urbaniak, Zinfandel Ponce, and Melanie Helms. Commissioner Kirby second. Motion passed unanimously.

Commissioner Pinkerton moved to authorize the Chairman to complete the Community Contacts Questionnaire for USDA Rural Development. Commissioner Kirby second. Motion passed unanimously;

Discussion was held regarding whether to put up “no overnight camping” signs at the Rocky Point, Deep Creek, Copeland and Porthill boat launches and the county parks along the Kootenai River. Commissioners decided they did not want to inhibit camping altogether and they thought 72 hours would be good time limit to impose.

Commissioner Kirby moved to authorize Waterways and Park and Recreation to place signs similar to the Snowmobile Park sign noting a 72 hour limit. Commissioner Pinkerton second. Motion passed unanimously.

Blue Sky Broadcasting News Reporter Mike Brown inquired if this is enforceable since the snowmobile park sign placement was done by ordinance. Commissioners stated that they would put the signs up and adopt an ordinance.

Chairman Dinning reported that on August 6, 2018, Commissioners made a motion to sign the Independent Contractor Agreement with Northwest Grading, Inc., for the Deep Creek Loop MP 1.1 ERF248 repair project. Chairman Dinning signed the paperwork.

Commissioner Kirby moved to authorize the Chairman to sign the agreement with the Idaho Department of Lands (IDL) for the logs in IDL right of way on Lions Den Road at a cost of $5,833.13. Commissioner Pinkerton second. Motion passed unanimously.

Commissioners discussed the veteran’s service officer job description. Chairman Dinning stated that Commissioners will need to meet with the veterans to finish the job description.

10:12 a.m., Commissioners held a tax deed hearing for Ace Elder Care properties. Present were Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Treasurer Sue Larson, Deputy Clerk Nancy Ryals, and county resident Marty Martinez. The hearing was recorded.

There are three properties being considered for tax deed. All processes have been followed for tax deed, according to Treasurer Larson.

The parcels up for tax deeding are: parcel RPB0120016018AA belonging to Dennis M. Garrett at 6652 Chippewa Drive, Bonners Ferry being lots 17 and 18, Block 16, Bonners Ferry Addition; parcel RPB0120016025AA belonging to Dennis M. Garrett at 6652 Chippewa Drive, Bonners Ferry being lots 19 through 24 and the north part of lot 25, Block 16, Bonners Ferry; and parcel RPB0700004004BA belonging to Dennis M. Garrett at 6652 Chippewa Drive, Bonners Ferry being lots 3 and 4, Block 4, O’Callaghan’s Acre Tract. The taxes are 2014 unpaid taxes and beyond.

Everything being in order and all statutory times frames having been met, Commissioner Kirby moved to tax deed the three parcels as noted. Commissioner Pinkerton second. Motion passed unanimously.

The hearing ended at 10:15 a.m.

10:30 a.m., Commissioners met with Road and Bridge Department Superintendent Clint Kimball and Assistant Superintendent Renee Nelson to discuss Road and Bridge Department budget matters.

Ms. Nelson gave Commissioners and Clerk Poston spreadsheets showing the projects and the status of each with the expenditures, reimbursements and county match for each.

Regarding the STPR Deep Creek Overlay project, the first payment should be next fiscal year, November or December. County match is $86,465.00 in fiscal year (FY) 2022 and is due when the project goes to bid. In budget year 2018-2019, the county needs to spend about $288,800.00 and will get back $267,602.00. Ms. Nelson will keep the spreadsheet up to date as the project goes along so she can keep a running total on the project. Commissioners asked that an update be sent to Commissioners and also to the Clerk anytime there is a change, but monthly at minimum.

On the STPR Schoolhouse Road project, engineering should be in 2020 and that project cost will be $277,000.00 and the county will get back $256,668.00.

For the upcoming fiscal year, the county planned on the $288,800.00 for the Deep Creek Overlay project in budget expenditures and $267,602.00 in revenue, according to Ms. Nelson. The difference between expenditures and revenue is the county match.

The Crossport LHSIP Guardrail project is in process and is 100% reimbursable. The county has to expend $39,885.00. $5,000.00 has been expended by the county as a deposit which will be returned to the county when the project is done. The county has expended $4,089.00 for engineering and it should be refunded in September, 2018.

In FY 2021 is the Highland Flats, Moyie River Road, Deep Creek Loop LHSIP FY 2020 Guardrail project. There have been no expenditures yet. It will be FY 2020 before the project starts. The county will expend for engineering in 2020 after October 1st. It is 100% reimbursed with an estimated cost of $314,000.00.

The Trout Creek Bridge Project Phase 1 estimate was $979,845.00 and the county has been reimbursed for that project. That project goes back to 2014. $15,778.00 is the county match for engineering. Phase II engineering is estimated at $259,600.00. $72,865.00 is the amount the county is estimating to expend after October 1, 2018. $740,000.00 is estimated for construction and the match of $54,500.00 would be due November of 2018. Engineering for Phase II will come in pieces, not in one lump sum.

On the Ruby Creek Bridge #2 project, for engineering the county has expended $207,548.00 and there is $7,952.00 remaining to be spent. The county has been reimbursed $192,314.00 and the total match is $15,234.00. Phase II engineering just started and the first invoice was turned in two weeks ago so $487.00 should be reimbursed anytime. Construction costs will be about one million dollars. In November of 2019 (FY 2020), the county will owe $73,400.00 match for construction.

Chairman Dinning inquired how long does the county have to get the funds to the contractor once the county receives an invoice. Ms. Nelson said it is due on receipt so a demand warrant will have to be issued and that process takes a couple of weeks. Ms. Nelson then explained that she turns in a copy of the county warrant to the Idaho Transportation Department (ITD) within a couple of days to get reimbursement going.

The Riverside Road FLAP project consists of 4.5 miles of reconstruction, widening, shoulders, paving and drainage. This is from Bonners Ferry City limits to the Kootenai National Wildlife Refuge. In June 2018 the county paid $10,000.00 match. For FY 2019 there is a $50,000.00 expenditure due in September 2019 and that $50,000.00 is for right of way and any easements so the expenditure may or may not need to be expended. $150,000.00 cash match is due in September 2019. Construction is fiscal year 2020 and possibly in fiscal year 2022. In November 2021 there is $151,744.00 cash and in-kind expenditure which is based on the engineer’s estimates so match could be lower. $129,006.00 is in-kind and is due by May of FY 2023. 7.34% is the match including in-kind and it is being picked up from U.S. Fish & Wildlife Service and the U.S. Forest Service along with the county. For the upcoming 2019 budget, the county can look at expending $150,000.00 which is not reimbursable and also $50,000.00 is our match.

On the Deep Creek Loop ERF248 Repair project, there is a 10% in-kind match. This was a Federal Highway project that got turned into an Emergency Relief Fund (ERF) project. HMH Engineering estimated the amount of $194,579.00 for engineering which will be reimbursed at 90%, but not until the project is completed. Hopefully, the $175,031.00 will be reimbursed by December of 2018. The construction costs include a 25% contingency in case of change orders and environmental issues. The match would be $53,410.00. The match can be in-kind and hopefully it can be covered with rock products and no cash outlay, but it is subject to what happens on site. The county can’t get reimbursed the $534,105.00 for construction until the end of the project. Road & Bridge is hoping for a December reimbursement date. It has gone out for bid. Road & Bridge has an immediate need in the first quarter of $675,275.00 (after in-kind is pulled out).

Kootenai Trial (Atkins Canyon) is a Federal Emergency Management Agency (FEMA) project with a 10% in-kind match. The county doesn’t have to wait for reimbursement until the end. The county has paid the first two invoices and reimbursement requests have been sent in. About one million dollars needs to go out in October and November of 2018 followed by another $461,912.00. Hopefully the county will get reimbursement of $334,330.00 in December 2018 and $565,942.00 in January 2019 and $415,721.00 in February 2019.

Commissioners spoke with County Civil Attorney Tevis Hull at 11:24 a.m. Chairman Dinning inquired about the hospital possibly hiring someone who is a relative of his. The person wanted to check before they applied for the position to make sure there isn’t a problem. Attorney Hull will look into it. The call with Attorney Hull ended at 11:25 a.m.

Discussion continued on the Kootenai Trail project. Reimbursement may not occur before $1.4 million is expended. From January 2019 through the end of the project in June 2019 there would be another one million dollars expended on the project.

Snow Creek and Caribou Creek Bridges – IDPR, replaces one lane bridges with two lane bridges. The projects started in July 2017. The funds should be reimbursed in November, 2018 and can be submitted for reimbursement as soon as paving is done. The project has to be done before Road & Bridge can submit for reimbursement. The funds have been expended and the county is waiting to be able to submit for reimbursement.

Discussion was held regarding Federal Emergency Management Agency (FEMA) disaster funding.

Clerk Poston spoke regarding tracking financials for the projects. Ms. Nelson said as the county receives reimbursements she can post them to the spreadsheet. Mr. Kimball said that what is put on the spreadsheet is the best guess. Chairman Dinning said that Commissioners do not need date started and original estimate listed on the spreadsheets, but Commissioners need expenditures each month and as Road & Bridge gets actual numbers, those figures should be plugged into the spreadsheet so Commissioners and the Clerk can make sure they see the cash flow working. Clerk Poston said the in-kind match would not need to be on the spreadsheet as it is not a cost to the county. Commissioners and the Clerk are just concerned with managing the cash, according to Chairman Dinning.

Chairman Dinning asked what is needed as far as cash outlay in the first quarter of FY 2019 (October, November, and December 2018). Nothing is expended in the School House Road project in 2018 or 2019. In 2019, there may be $20,000.00 in the Deep Creek Loop Road project. On the Crossport project, there may be $35,000.00 expended which should be reimbursed in October or November, according to Ms. Nelson. Chairman Dinning asked for estimated expenditures and reimbursements for October, November, and December 2018. Mr. Kimball asked for a sample spreadsheet with what Commissioners and Clerk Poston would like to see and Clerk Poston said she will provide that. As for first quarter expenditures, for the Trout Creek Bridge project, $72,865.00 and $54,500.00 will be needed. The Ruby Creek Bridge project there will be $60,000.00 in the first quarter going out. On the Riverside Road project, there will be no expenses in the first quarter. The Kootenai Trail project will have expenses of $1,617,476.00 in the first quarter.

Outlay on all projects in October, November and December 2018 is $2,034,948.00 and reimbursement coming in is just shy of $1.5 million. There is about $500,000.00 difference.

Chairman Dinning stated that the Commissioners need to know first quarter expenditures needed for Road & Bridge to function not including the project costs. About $250,000.00 is needed, according to Chairman Dinning, so we will need an additional $750,000.00. Clerk Poston said $370,000.00 will be received in October from Highway User Funds and that amount will also be received in January. We don’t know when Secure Rural Schools (SRS) Funds will be coming. Chairman Dinning and Clerk Poston believe it can work. What ended up in the newspaper as far as the proposed county budget for the next fiscal year for Road & Bridge was a best guess estimate for revenue at the time. It can skew the appearance for end of year if funds were anticipated to come in before the end of the year and don’t come in until the beginning of the next fiscal year. All of the projects were budgeted for, according to Ms. Nelson. Clerk Poston said it should work.

Chairman Dinning said it will take real coordination between all of us. Clerk Poston informed those present that she will be gone in October. Clerk Poston will build the spreadsheet. Chairman Dinning said he would like to see things listed on the spreadsheet for three months out so the Commissioners and the Clerk can anticipate where finances are. It appears we can make it work, according to Chairman Dinning. Commissioners stated that the Road & Bridge proposed FY 2018-2019 budget can be approved as posted in the newspaper.

FEMA is paying actual expenses for everything that is under $123,000.00, according to Ms. Nelson. Kootenai Trail (Atkins Canyon) actual expenses will be reimbursed. Not more than what was expended will be received, it is actual.

Chairman Dinning asked if the county has an agreement with Erv Madson yet for land purchase. Mr. Kimball said they are about to get there and he spoke of trading. According to Mr. Kimball, part of Mr. Madson’s property has been approved as a federal waste depository. Chip sealing as part of the trade was discussed. County Civil Attorney Tevis Hull did not have a problem with that, according to Mr. Kimball. Mr. Kimball said that the county has an obligation to trade chip sealing part of Mr. Madson’s road in trade for part of Mr. Madson’s property.

Mr. Kimball and Ms. Nelson left the meeting at 12:10 p.m.

Chairman Dinning announced that Cabinet Mountains Water is not allowing any more water hookups. Commissioners attended to administrative duties.

Commissioners recessed for lunch at 12:20 p.m.

1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dinning, Commissioner Pinkerton, Commissioner Kirby, Clerk Glenda Poston and Deputy Clerk Nancy Ryals. Mike Brown from Blue Sky Broadcasting was also present.

Commissioners met with county resident Frederik Garvin Williams and Ulita Hager regarding an approach permit matter and variances. Mr. Williams presented Commissioners with a written statement wherein he asked for a variance to the building offset allowing 29 feet instead of 30 feet to the center of the road and further requesting a variance regarding the slope of the egress onto the county road allowing the slope to stay so as not to cut into his hillside which could create erosion and hillside stability issues. Mr. Williams explained that he had a visit from county Road & Bridge after requesting an approach permit. He thought if the building pad was 25 feet from the center of road he would be good, but he put it at 29 feet from the center of the road to be safe. Mr. Williams stated that he stopped by Road & Bridge to get a permit and it was pointed out to him that he was out of compliance. Mr. Williams said Road & Bridge marked it at 33 feet and he was told he was on county property outside the 33 feet. Mr. Williams said he read through the county road ordinance five times and he wants to do the right thing, but he does not want to have to redo what he has already done. Mr. Williams stated that he cleaned up the property and graded it down and took the probability away of there being a water problem. Chairman Dinning stated that the Road & Bridge Superintendent gave Commissioners pictures this morning. Mr. Williams stated that it is tough to get 15 feet of flat where he is by the nature of the lay of the land there. Mr. Williams stated it would help if there was a pamphlet outlining the requirements to include an application that could be given out to those inquiring about approach permits. Mr. Williams stated that the approach probably won’t be used as much as he would like so it will probably only be used four or five times per year to pull a boat out of there.

Chairman Dinning stated that the right of way for that road is 66 feet so it is 33 feet from the center of the road. Chairman Dinning stated that the survey that Mr. Williams had done also shows the 66 feet. Chairman Dinning stated that he is wondering if there isn’t some misunderstanding. Chairman Dinning believes that the structure has to be 25 feet back from the road right of way and he is wondering if that is what the Planning & Zoning Administrator believed. Mr. Williams said that he asked Planning & Zoning Administrator John Moss and Mr. Moss told him that Mr. Moss had made a mistake and that Mr. Moss did tell him it was 25 feet from the centerline of the road. Mr. Williams stated that when he first purchased the property there were old buildings which were closer to the road and he took them out. Chairman Dinning asked if there were old buildings where the new building was put. Mr. Williams stated that it was in the same general area. Chairman Dinning asked where the pad is now was there ever any buildings there. Mr. Williams said no, they were more where the driveway is now. Ms. Hager said that they could probably get more pictures. Chairman Dinning stated that Commissioners will have to speak to the Planning & Zoning Administrator tomorrow and go from there.

Mr. Williams and Ms. Hager left the meeting at 1:49 p.m.

Commissioner Pinkerton moved to go out for bids for the Kootenai Trail Road Repair at Atkins Canyon. Commissioner Kirby second. Motion passed unanimously.

Chairman Dinning stated that Commissioners need to contact the Department of Lands surplus property unit to find out about the status of the Armory property.

Commissioners attended to administrative duties.

There being no further business, the meeting recessed until 9:00 a.m. tomorrow.

***Tuesday, August 28, 2018 at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Nancy Ryals.

Commissioners signed demand claims for payment.

Chairman Dinning announced that Road & Bridge Superintendent Clint Kimball called to inform Commissioners that he cannot get anyone locally to do the paving on the Caribou Creek and Snow Creek bridge projects so he hired personnel and equipment from Libby to do the work so the county can get reimbursed for the projects. Commissioners agreed that a contract is not needed, but the workers will have to have workers compensation and insurance.
Chairman Dinning announced that a Request for Reimbursement from the Idaho Department of Lands on the Lower Kootenai River Watershed Restoration WUI for the fire mitigation grant was emailed to Commissioners yesterday evening and he has signed the document as Commissioners previously made a motion to authorize the Chairman to sign requests for reimbursement associated with the Fire Safe Program in the event the documents do not arrive in time to be placed on the agenda.

9:00 a.m., Commissioners held a public hearing to consider the county’s proposed budget for fiscal year 2018-2019. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Nancy Ryals, Assessor Dave Ryals, and Treasurer Sue Larson. No members of the public were present. The budget hearing was recorded.

Chairman Dinning reviewed aloud the budget highlights for the 2018-2019 proposed budget.

Clerk Poston said the budget does not include any forgone amount and the forgone amount will be added to this year.

There were no comments.

Commissioner Pinkerton moved to adopt the fiscal year 2018-2019 county budget in the amount of $5,471,333.00 and to authorize the Chairman to sign the 2018 Dollar Certification of Budget Request to the Board of County Commissioners L2. Commissioner Kirby second. Motion passed unanimously.

Commissioner Kirby moved, as a Board, to not use any foregone taxes, currently there is $383,547.00, and to also not forgive any of the foregone amount. Commissioner Pinkerton second. Motion passed unanimously.

Commissioner Kirby moved to sign the budget request to the State Tax Commission. Commissioner Pinkerton second. Motion passed unanimously.

Commissioner Pinkerton read Resolution 2018-21 into the record. Commissioner Pinkerton moved to adopt Resolution 2018-21 a resolution to adopt the fiscal year 2018-2019 county budget. Commissioner Kirby second. Motion passed unanimously. Resolution 2018-21 reads as follows:

RESOLUTION 2018-21

A RESOLUTION TO ADOPT THE FISCAL YEAR 2018-2019 COUNTY BUDGET

WHEREAS, on the 28th day of August, 2018, at the Boundary County Courthouse in Bonners Ferry, Idaho the Board of County Commissioners held the fiscal year 2018-2019 budget hearing for Boundary County, and

WHEREAS, the budget hearing was held in accordance with Idaho Code 31-1604 and Idaho Code 31-1605, and

WHEREAS, the proposed budget was duly printed in the Bonners Ferry Herald on August 9, 2018, and

WHEREAS, there was no citizen input on the budget as proposed, and

WHEREAS, having considered the budget needs and available revenue,

NOW THEREFORE BE IT RESOLVED, that the Board of Boundary County Commissioners hereby unanimously adopt the fiscal year 2018-2019 budget as attached for Boundary County.

DATED AND DONE this 28th day of August, 2018.

COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS

s/________________________________
Dan R. Dinning, Chairman

s/________________________________
LeAlan L. Pinkerton, Commissioner

s/________________________________
Walt Kirby, Commissioner

ATTEST:
s/______________________________________________________
GLENDA POSTON, Clerk of the Board of County Commissioners
(Recorded as instrument # 275181)

Chairman Dinning pointed out that the amount given in the prior motion adopting the budget was only the levy amount and did not include the Road & Bridge budget amount.

Commissioner Pinkerton moved to amend his prior motion to adopt the fiscal year 2018-2019 county budget and move to adopt the fiscal year 2018-2019 county budget in the amount of $24,713,231.00 with a levy amount of $5,471,333.00. Commissioner Kirby second. Motion passed unanimously.

The public hearing to consider the proposed fiscal year 2018-2019 county budget ended at 9:15 a.m.

Commissioner Pinkerton moved that the adopted Boundary County budget for the fiscal year 2018-2019 renewal term includes the expenditure of funds for all county leases to also include Lease #1717807, Lease #1713908, and Lease #1822897. Commissioner Kirby second. Motion passed unanimously.

Commissioner Pinkerton moved to authorize the Chairman to sign the Notices of Intent to Renew for Lease #1717807, Lease #1713908, and Lease #1822897. Commissioner Kirby second. Motion passed unanimously.

9:30 a.m., Commissioner Kirby moved to recess as the Boundary County Board of Commissioners and convene as the Boundary County Ambulance Service District Governing Board. Commissioner Pinkerton second. Motion passed unanimously.

Commissioners held a public hearing to consider the Boundary County Ambulance Service District’s proposed fiscal year 2018-2019 budget. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Nancy Ryals, Treasurer Sue Larson and Assessor Dave Ryals. No members of the public were present. The budget hearing was recorded.

Clerk Poston reviewed the budget highlights for the 2018-2019 proposed budget. The maximum levy rate is .0004. No forgone will be used. $6,325.00 is the current forgone amount.

No one had any comments.

Commissioner Kirby moved to adopt the proposed fiscal year 2018-2019 Ambulance Service District budget in the amount of $391,916.00 with a levy amount of $386,398.00. Commissioner Pinkerton second. Motion passed unanimously.

Commissioner Pinkerton moved to authorize the Chairman to sign the 2018 Dollar Certification of Budget Request to the Board of County Commissioners L2. Commissioner Kirby second. Motion passed unanimously.

Commissioner Pinkerton moved that Commissioners are also not using any foregone amount so it will go into the next year’s budget. Commissioner Kirby second. Motion passed unanimously.

Commissioner Pinkerton moved to adopt Resolution 2018-1A. A resolution to adopt the Fiscal Year 2018-2019 Boundary County Ambulance Service District budget. Commissioner Kirby second. Motion passed unanimously. Resolution 2018-1A reads as follows:
RESOLUTION 2018-1A

A RESOLUTION TO ADOPT THE FISCAL YEAR 2018-2019
BOUNDARY COUNTY AMBULANCE SERVICE DISTRICT BUDGET

WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did adopt Resolution 2012-16 on March 26, 2012 creating a county-wide ambulance service district, pursuant to Idaho Code §31-3908, to be known as the Boundary County Ambulance Service District to be recognized as a legal taxing district and giving the Board the authority to levy a special tax for the operation of the District, pursuant to Idaho Code §31-3908(4), and

WHEREAS, on the 28th day of August, 2018, at the Boundary County Courthouse in Bonners Ferry, Idaho the Board of County Commissioners held the fiscal year 2018-2019 budget hearing for the Boundary County Ambulance Service District, and

WHEREAS, the budget hearing was held in accordance with Idaho Code 31-1604 and Idaho Code 31-1605, and

WHEREAS, the proposed budget was duly printed in the Bonners Ferry Herald on August 9, 2018, and

WHEREAS, there was no citizen input on the budget as proposed, and

WHEREAS, having considered the budget needs and available revenue,

NOW THEREFORE BE IT RESOLVED, that the Board of Boundary County Commissioners hereby unanimously adopt the fiscal year 2018-2019 budget as attached for the Boundary County Ambulance Service District.

DATED AND DONE this 28th day of August, 2018.

COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS

s/_______________________________
Dan R. Dinning, Chairman

s/_______________________________
LeAlan L. Pinkerton, Commissioner

s/_______________________________
Walt Kirby, Commissioner
ATTEST:
s/_____________________________________________________
GLENDA POSTON, Clerk of the Board of County Commissioners
(Recorded as instrument #275182)

9:35 a.m., Commissioner Pinkerton moved to adjourn as the Boundary County Ambulance Service District Governing Board and to reconvene as the Boundary County Board of Commissioners. Commissioner Kirby second. Motion passed unanimously.

The budget hearing for the Boundary County Ambulance Service District ended at 9:35 a.m.

Commissioner Kirby moved to amend the minutes of August 13, 2018 to reflect that the term of the new fair board member, Ben Robertson, will expire January 2021 as opposed to February 2020. Commissioner Pinkerton second. Motion passed unanimously.

Assessor Ryals and Treasurer Larson left the meeting at 9:36 a.m.

Commissioner Pinkerton moved to deny indigent application 2018-21. Commissioner Kirby second. Motion passed unanimously.

Commissioners briefly discussed the upcoming census. Clerk Poston reminded Commissioners that after the census, Commissioners have to look at Commissioner redistricting.

Chairman Dinning informed Commissioners that a county resident is upset with trains blowing their whistle so he gave the citizen contact information for the railroad.

Commissioners attended to administrative duties.

Chairman Dinning informed Commissioners of a letter and documents Commissioners received from Scott Taylor regarding the alternative site framework application for the foreign trade zone. Commissioners will discuss the matter on September 4, 2018.

9:51 a.m., County Civil Attorney Tevis Hull dropped by. Commissioners asked Attorney Hull about a meeting Commissioners have agenized at 11:20 this morning and asked if they can hold the meeting earlier than posted. Attorney Hull said the meeting could be held earlier.

Discussion was briefly held regarding planning and zoning issues. Chairman Dinning informed Attorney Hull that a gentleman met with Commissioners yesterday regarding a property access approach. The gentleman poured a slab for a building inside the county right of way. The gentleman said that the Planning & Zoning Administrator had told him the county right of way was 25 feet from center instead of the 33 feet that it is. Commissioner Kirby said there is the county right of way and then there is a building setback in addition to that.

Concerning Idaho Code as to the hospital possibly hiring an employee who is related to a Commissioner, Attorney Hull will send Commissioners an email addressing the matter. Attorney Hull left the meeting at 10:10 a.m.

Commissioners attended to administrative duties. Commissioners decided if Bobbie Magee has liability insurance, he is good to go with repairing heavy equipment for Boundary County.

11:10 a.m., Commissioners met with Planning and Zoning Administrator John Moss and GIS Mapper Olivia Drake to discuss a GIS Mapping matter.

Mr. Moss stated that the county needs to have a shared drive resource for mapping and other things. Mr. Moss said that Ms. Drake has been bumped off of the J: drive. Ms. Drake stated that she accesses the GIS maps for planning and she adjusts them, saves them and then Mr. Moss can access the maps on his computer. Mr. Moss stated that in the computer world information is saved in folders. Departments have different applications that need to be saved somewhere and they can be saved through the server and then shared. In the county’s case, the shared files are saved in the J: drive and in order to get information off that drive, you have to have permission to access to it. Mr. Moss is requesting that the mapping data be moved to a different drive so access to it would not compromise security for other departments. Chairman Dinning asked if it is just to share between Planning & Zoning, Ms. Drake and potentially Road & Bridge. Mr. Moss said essentially yes. Ms. Drake can no longer access the J: drive as Computer Arts has bumped her off, according to Mr. Moss.

Blue Sky Broadcasting Reporter Mike Brown joined the meeting at 10:40 a.m.

Chairman Dinning inquired if all of the departments are at risk if they are on the shared drive. Mr. Moss said he thinks that the answer is yes. Mr. Moss said there is a potential that other people may be affected. Chairman Dinning stated that he is looking at it as a security issue. Chairman Dinning asked who all is on the J: drive. Mr. Moss said he would not know. Clerk Poston said that Computer Arts should. Clerk Poston stated that each department has their own folders and programs. The elected official can allow access or not allow access to those folders and programs. Clerk Poston stated that she gives permission to her deputies to access certain programs in Computer Arts. Commissioner Pinkerton said potentially someone in the Treasurer’s office who can get into the J: drive can access the information the Clerk’s office has on the J: drive. Commissioner Kirby stated that he bets another folder can be put in the J: drive called maps and Computer Arts can set it up to share that folder with specific people. Chairman Dinning asked if anyone asked Computer Arts about Ms. Drake losing her access to see if it wasn’t a by-product of updates. Ms. Drake said no. Ms. Drake asked if there is an issue with the J: drive running out of room. No one had any knowledge of that, but Mrs. Drake stated that she had heard that. Commissioner Kirby said if that is the issue, then we would need to have another drive. Chairman Dinning said they need to talk to Computer Arts tomorrow and see what created the problem and whether it can be fixed and if not, Ms. Drake needs to let Commissioners know. Chairman Dinning said if it is a simple fix, just have Computer Arts fix it.

Ms. Drake informed Commissioners that somewhere in the transferring from the old phone system to the new one, the GIS phone got dropped off the list. Chairman Dinning asked if Clerk Poston would contact Frontier so there can be a separate GIS phone. Chairman Dinning said there should be two phones and a separate GIS number. Ms. Drake said there are two phones in her office. Clerk Poston said she will check with the Assessor on this first and it may be something that got overlooked. Chairman Dinning said that the county does need to keep that separate GIS phone line.

Ms. Drake left the meeting at 10:53 a.m.

Chairman Dinning informed Mr. Moss that a gentleman named Sheldon Ashdown wants to split his property and Mr. Ashdown told Commissioners that Mr. Moss told him he could not do that. Chairman Dinning said that before he calls Mr. Ashdown back, he wants a little background. Mr. Moss said that he thinks that Mr. Ashdown wants to split his property below the minimum lot size allowed in the zone. Chairman Dinning said he will call Mr. Ashdown. Mr. Moss said Mr. Ashdown hasn’t called him recently and that he last spoke to Mr. Ashdown about two years ago.

Chairman Dinning stated that Fred Garvin Williams put in a building pad which happens to be in the county road right of way. Mr. Moss said at the time Mr. Williams came in to speak with him, he did not realize what Mr. Williams was doing. The question was regarding how much easement was off the county road. Mr. Moss said Mr. Williams’ property is on both sides of the road and Mr. Moss did not know that Mr. Williams’ property was located on a county road so Mr. Moss told Mr. Williams to go back 25 feet. Mr. Williams actually went back 29 feet. Road & Bridge Superintendent Clint Kimball then told Mr. Williams that he should have been back 33 feet from the centerline. Mr. Moss said he doesn’t know if Road & Bridge has a variance to allow for the road approach or not. Chairman Dinning said it is a 66 foot right of way so the building pad is four feet onto county right of way. Chairman Dinning said that Mr. Williams misunderstood some things and so did Mr. Moss. Mr. Moss agreed. Mr. Moss said he neglected to recognize that Mr. Williams was on the county road and it should be the setback distance from the county road right of way and he totally missed that. Mr. Moss looked at the parcel line but didn’t see the county road. If the road was not there or if he was on a private road, Mr. Williams would be fine.

Mr. Moss left the meeting at 11:02 a.m.

Blue Sky Broadcasting Reporter Mike Brown left the meeting at 11:07 a.m.

Chairman Dinning spoke via telephone with Sheldon Ashdown. Mr. Ashdown stated that he has 10 acres and the neighbor wants to purchase seven acres from him. Chairman Dinning asked what the minimum lot size is. Mr. Ashdown said he doesn’t know. Chairman Dinning asked if Mr. Ashdown spoke to the Planning and Zoning Administrator. Mr. Ashdown said he tried a week or so ago. Mr. Ashdown said this is an emergency as he is 85 years old and his wife is disabled and uses a cane and is still working and if he could sell acreage he could probably live a while longer. Chairman Dinning stated that he would speak with the Planning & Zoning Administrator and get back to Mr. Ashdown.

There being no further business, the meeting adjourned at 11:40 a.m.

______________________________
DAN R. DINNING, Chairman

Attest:

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GLENDA POSTON, Clerk
By: Nancy Ryals, Deputy Clerk