***Monday, May 14, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
County residents Marty Martinez, Terry Spence and Blue Sky Broadcasting News Reporter Mike Brown were in attendance of the meetings off and on throughout the day.
9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give a department report. A written report was presented. Mr. Kimball said he will meet with Sewell Engineering on the final design of the Trout Creek Bridge and tomorrow he will meet with HMH Engineering for engineering on the Deep Creek Loop overlay project. Mr. Kimball said Road and Bridge just keeps plugging along and they will be prepping for grindings on Mirror Lake Road this week.
Chairman Dinning informed Mr. Kimball that he met with representatives of the Idaho Transportation Department (ITD) regarding the highway improvement project proposed changes to the armory property and he mentioned obtaining grindings for more projects, and Mr. Kimball replied that ITD had not been in favor of that. Mr. Kimball informed Commissioners that any city, county, etc., are to be allowed first choice of reusable surplus materials as a result of these projects.
Commissioner Pinkerton moved to authorize the Chairman to sign the Professional Services Agreement with HMH Engineering, upon review and approval of the county civil attorney, as it pertains to Kootenai Trail Road – Atkins Canyon repairs. Commissioner Kirby second. Motion passed unanimously.
Mr. Kimball said he is looking forward to progress on Atkins Canyon.
Chairman Dinning said he received a phone call from a resident on LaBrosse Hill Road informing him they had heard LaBrosse Hill Road will be opened up for traffic during the Idaho Transportation Department’s construction of Highway 95. Chairman Dinning informed Commissioners that he told the caller he has not heard anything like that.
Chief Deputy Clerk Tracie Isaac joined the meeting at 9:08 a.m.
Commissioner Pinkerton moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 9:25 a.m. No action was taken.
Mr. Kimball and Chief Deputy Clerk Isaac left the meeting at 9:25 a.m.
Commissioner Kirby moved to approve the minutes for the weeks of April 30, 2018 and May 7, 2018. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Pinkerton moved to sign the Certificates of Residency for Blayze Higareda, Tianna Keller, Sarah Fischer, and Jaylen Miller. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to authorize the Chairman to sign the SAM entity registration letter to SAM.GOV in order to authorize the Clerk to have access to this system. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to sign the Independent Contractor Agreement with Panhandle Pest Control for year 2018 as it pertains to the mosquito/West Nile Virus surveillance program. Commissioner Kirby second. Motion passed unanimously.
Commissioner Kirby moved to sign the Proclamation for National Police Week 2018. Commissioner Pinkerton second. Motion passed unanimously.
Clerk Poston presented Commissioners with an invoice received from Keller and Associates totaling $4,200 for work done so far on the regional sewer feasibility study. Clerk Poston said the county has not received any grant funds for this project as of yet and that she had informed Boundary Economic Development Director Dennis Weed about this.
Commissioner Pinkerton moved to approve to the Grant Administration Contract Wildland Urban Interface for the 17HFR1-Boundary grant. Commissioner Kirby second. Motion passed unanimously.
Commissioners briefly discussed treating weeds by using goats as was presented by County Noxious Weeds Department Superintendent Dave Wenk.
Commissioners reviewed claims for payment. Fund totals are as follows:
Current Expense $42,458.02
Road & Bridge 84,535.10
Airport 3,763.18
District Court 4,573.91
Justice Fund 30,534.90
911 Funds 3,055.72
Health District 14,352.50
Indigent & Charity 19,474.67
Parks and Recreation 4,879.42
Revaluation 2,135.31
Solid Waste 18,763.26
Tort 2,741.68
Veterans Memorial 191.76
Weeds 1,646.58
Restorium 23,448.62
Waterways 436.01
Grants, Fire Mitigation 30,221.79
TOTAL $287,212.43
Trusts
Auditor’s Trust - *Misc 330.00
Boundary Co. Drug Court Trust 15.10
Driver’s License Trust 7,703.50
Magistrate Trust 8,360.71
Interlock Device Fund 120.00
Motor Vehicle Trust Acct 140,539.77
Sheriff’s Trust Fund 767.50
Odyssey Court Trust Account 19,078.24
Odyssey Bond Trust Account 2,247.00
Odyssey Restitution Trust Acct 771.12
TOTAL $179,932.94
GRAND TOTAL $467,145.37
Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2017-2018).
10:00 a.m., Commissioners held a tax deed hearing to tax deed properties with delinquent year 2014 taxes. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Treasurer Sue Larson, and Marty Martinez. The hearing was recorded.
Chairman Dinning reviewed aloud the details of the four properties to be tax deeded as follows: Parcel #RP011600010070A in the name of Phyllis Cutler, c/o Shirla Cutler, Lot 7, Section 1 Township 63 North Range 1 East, Parcel #RP61N01W134205A in the name of Enlightened Living LLC, c/o Jeffrey Crandall of Crandall Law Firm, Tax 27 Section 13 Township 61 North Range 1 West, Parcel #RP61N01E194060A in the name of W.L. Kinnear, Tax 27 Section 19 Township 61 North Range 1 East, and Parcel #RP62N01E042400A in the name of Alan Wilson and Shanna Wilson, North 250 feet of Tax 7, Section 4 Township 62 North Range 1 East.
Commissioner Kirby moved to tax deed the following properties for delinquent year 2014 taxes: parcel number RP011600010070A in the name of Phyllis Cutler, parcel number RP61N01W134205A in the name of Enlightened Living LLC., and parcel number RP61N01E194060A in the name of W.L. Kinnear. Commissioner Pinkerton second. Motion passed unanimously.
Commissioners stated they would continue the tax deed hearing for parcel number RP62N01E042400A in the name of Alan Wilson and Shanna Wilson until next Monday, May 21, 2018 at 11:15 a.m.
The tax deed hearing ended at 10:02 a.m.
Those present briefly discussed allowing Planning and Zoning Administrator John Moss to work on extra day per month in order to help keep up with the demands of the Planning and Zoning Office.
Commissioner Kirby moved to authorize the Planning and Zoning Administrator to work one extra day per month. Commissioner Pinkerton second. Motion passed unanimously.
Chairman Dinning briefly spoke of the Highway 95 improvement project.
Treasurer Larson left the meeting at 10:10 a.m.
Commissioners tended to administrative duties.
Commissioners reviewed the budget for the Solid Waste Department.
11:00 a.m., Restorium Administrator Karlene Magee and Assistant Administrator Pam Barton joined the meeting to provide Commissioners with an update on Restorium matters.
Ms. Magee discussed the need for the Restorium Board to find another person to take the minutes during the Restorium Advisory Board’s meetings as a current board member is taking the minutes, which makes it difficult for her to participate in the meeting’ discussions. Ms. Barton could take the minutes, but Commissioners suggested trying to find someone who is not a Restorium employee to take minutes.
Those present reviewed the Restorium report provided by Ms. Barton and Ms. Magee. Ms. Magee and Ms. Barton discussed a possible budget issue due to refunds that had been included in the Restorium’s budget. The Restorium held a volunteer appreciation dinner, according to Ms. Magee. The Friends of the Restorium have approximately $30,000 to put toward a new van or bus for the Restorium. Ms. Magee said she chose a new evening manager who was already employed at the Restorium.
Ms. Barton said she attended a Medicaid seminar last week and at this seminar was a booth for a collection agency and she questioned if that is something Commissioners want to consider for the Restorium. Those present reviewed income and expenses. The cost of meals provided to guests was discussed and it was suggested raising the cost for a meal from $4 to $6. Those present discussed limiting meals for employees from two meals to one for a specific shift in order to make it equal to the other shifts. Commissioner Pinkerton said he personally doesn’t think the Restorium should be providing two free meals.
11:20 a.m., Solid Waste Department Superintendent Claine Skeen and Assistant Superintendent Eric Owen joined the meeting.
11:23 a.m., Commissioner Kirby moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Pinkerton second. Commissioners voted as follow: Chairman Dinning “aye”, Commissioner Pinkerton “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 11:30 a.m. No action was taken.
The meeting with Ms. Magee and Ms. Barton ended at 11:30 a.m.
11:30 a.m., Mr. Skeen presented Commissioners with bids for baling the metal pile at the landfill and he said that County Civil Attorney Tevis Hull had approved the verbiage he included in his correspondence to the vendors. Mr. Skeen said he sought quotes from Pacific Steel and Recycling, Glen McClellan and Calbag Resources, who had bought out Rosin Brothers.
Glen McClellan submitted a quote of $100.00 per ton owed to Boundary County, the quote from Pacific Steel and Recycling was $112.50 per ton and the quote from Calbag Resources was $121 per ton owed to Boundary County.
Commissioner Pinkerton moved to accept Calbag Resource’s quote of $121.00 per ton owed to Boundary for baling metal at the landfill. Commissioner Kirby second. Motion passed unanimously.
Commissioner Pinkerton moved to sign the Independent Contractor Agreement with Calbag Resources, LLC., for baling the metal pile at the landfill. Commissioner Kirby second. Motion passed unanimously.
Mr. Skeen said there is almost 260 tons of metal to bale.
Those present reviewed the budget for the Solid Waste Department for the current fiscal year. It was said there is $11,000 in one line item that won’t be spent, but does the county plan on spending funds to have the tire pile removed. Mr. Skeen said that is his question to Commissioners. There is the $60,000 shortfall. Chairman Dinning asked how big of a reduction in the tire pile would there be at a cost of $30,000. Mr. Skeen said $30,000 would make a good dent in the tire pile and there are still people who are interested in taking more tires from this pile. Mr. Owen said it is spring time, though, so people are bringing in tires more often. Commissioners discussed not purchasing the Possi-shell material, applicator, and not putting on an addition to a building, which may provide for another $63,000 in addition to the $11,000. Chairman Dinning said he understood needing to carry over $200,000 for payroll and expenses for the first quarter of the next budget year. It was said the county hadn’t accounted for the income to be generated as a result of baling the metal pile. Chairman Dinning said he’s arrived at a total of $140,000 for carry forward at end of this budget year, which includes full funding of the landfill closure account. It was clarified that this is money that will not be spent.
Those present reviewed the first budget scenario. Chairman Dinning questioned if the travel budget could be reduced to $750.00 Mr. Skeen said absolutely, but it was decided to leave it at $1,000. Commissioners reviewed the line item for shop supplies. Mr. Skeen said they bought a Porta-jack and a rivet tool. This budget could be reduced to $4,000, although it may be tight, according to Mr. Skeen. Chairman Dinning said they can leave this budget at $5,000. Commissioner Pinkerton said the budgets for fuel and vehicle repairs should be left as is. The budget for tires will be reduced to $2,000. Recycling will increase, according to Chairman Dinning. Mr. Skeen said it will increase by $2 per ton. It was decided to leave the budget for chemicals as is. The funds in this line item includes recharging the fire extinguishers and treating for noxious weeds when needed. The line item for tire removal will be decreased to $30,000.
Mr. Skeen reviewed prices of other counties associated with disposing of brush, stumpage, and other materials and basing it off of pounds and yardage.
Mr. Skeen provided a recap of his budget’s line items as had been discussed.
Clerk Poston spoke of the need to determine what is not to be spent in the first quarter of the fiscal year 2018–2019 budget.
The meeting with Mr. Skeen and Mr. Owen ended at 12:00 p.m.
There being no further business, the meeting adjourned at 12:09 p.m.
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DAN R. DINNING, Chairman
Attest:
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GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk