***Monday, November 15, 2021, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

Commissioners gave the opening invocation and said the Pledge of Allegiance.

Jeff Willard joined the meeting.

9:00 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give the departmental report. A written report was provided. County Mapper Olivia Drake also joined the meeting.

Chairman Dinning explained for clarity that for our local fire districts to redistrict, they need a map with cells of information. Clerk Poston asked Ms. Drake if she could produce a map. Ms. Drake said all of that information is on Addressing Coordinator Debra Dreger’s computer at the Road and Bridge Office. Ms. Drake added that for the current district boundaries, Ms. Dreger needs to select the map for that District. The overall map to make for a district would take approximately one hour and it would take 10 minutes to produce an existing map for a district to determine if they need to change districts. Clerk Poston said that information is not for the county to change. Ms. Drake said we just need a process for who we provide information to. Ms. Nelson said if a district needs to change their district boundaries, it’s that district’s decision if the map needs changed and Ms. Dreger needs to overlay that and that’s where the questions come in. Ms. Drake explained she is the person who updates the maps when annexation takes place. Chairman Dinning said in this case do we want Ms. Dreger to do this work and keep track of her costs. Ms. Drake questioned if this work is allowed in Ms. Dreger’s contract. The request for district maps was a request made by Davis, Youngwirth and Associates who works for the districts. Clerk Poston commented that when the county first met with Innovate she asked them about mapping, and Ms. Drake was able to do the mapping so the need was not there, but Innovate said they can do it. Commissioners will request that Ms. Dreger provide the maps.

Mary Fioravanti joined the meeting at 9:07 a.m.

Commissioners approved Ms. Dreger taking care of the district maps and information that is needed, but Ms. Dreger’s hours for this work will need to be tracked. Ms. Drake asked if this is what we will do for other taxing districts and she mentioned that the City of Moyie Springs’s boundaries will change once their ordinance is signed.

Ms. Nelson informed Commissioners of a matter involving a Planning and Zoning application to allow splitting a parcel into four lots. There is something listed in the Planning and Zoning Ordinance that the applicant has to have a record of survey done. In this case, someone purchased a parcel, but only one of the two landowners signed off on the documents and Ms. Nelson is unable to sign off on the approach permit at this point. Commissioners said this will need to be discussed with County Civil Attorney Tevis Hull.

Ms. Nelson and Ms. Drake questioned the need to fulfill requests for people who are requesting raw data and file information. Ms. Drake said the requests are made by the same companies that ask for Assessor’s Office data and they put together this information for title companies and the OnX system. Ms. Dreger had received an email from a company that former County Mapper Gary Falcon used to send information to. This is information that is used by UPS and FedEx, so they need to get the information from somewhere. Ms. Nelson asked if it’s okay to go ahead and send that information out to those companies now that Ms. Dreger is addressing. Ms. Drake said she used to do this and Commissioners were okay with sending out this information. It was said when it comes to Planning and Zoning, they say they don’t deal with mapping, according to Ms. Drake.

Marty Martinez joined the meeting at 9:17 a.m.

Ms. Drake left the meeting at 9:17 a.m.

Ms. Nelson informed Commissioners that they will need to continue the hearing for Variance Application 8-2021 to Road Standards Ordinance 2020-2 another week.

Ms. Nelson said she’s still waiting for the Union Pacific Railroad lease agreement as they’re still reviewing the application.

As it pertains to the Alta Forest Products proposed siding project, two different engineering firms are reviewing this information so discussion on this topic will also need to be continued to next week.

The Capital Improvement Plan for Road and Bridge is almost ready. Ms. Nelson said she still needs to include traffic counts.

Ms. Nelson said she’s still working on the Local Rural Highway Investment Project (LRHIP) application for chip sealing on Brown Creek Road. The application is not ready as part of it will consist of the Capital Improvement Plan.

Ms. Nelson asked if there have been any changes pertaining to variance requests in making them administrative as opposed to having to hold a public hearing. Commissioners said nothing has changed yet, but they would have to hold a hearing to change the ordinance.

Mr. Morris briefly reviewed the department report and said Road and Bridge is getting ready for winter and making salt brine.

Ms. Nelson said Road and Bridge still has not received the Western Star truck and those present discussed truck driver shortages.

Chairman Dinning asked that Addressing Coordinator Debra Dreger to figure the average of how much time she spends on addressing.

Commissioners contacted County Civil Attorney Tevis Hull via telephone at 9:27 a.m.

Commissioners informed Attorney Hull of the matter regarding a parcel that was subdivided into four lots and that Ms. Nelson has questions about this. Commissioners explained that County Mapper Olivia Drake said out of the four parcels she received two deeds and one of the deeds has an issue because both original property owners did not sign the deed over. The new property owner in this case would like to get an approach and an address, but the Planning and Zoning Office wants to know who will notify the property owner of the deed issue. The Planning and Zoning Administrator questions who is responsible to make sure the other two deeds get recorded. Ms. Nelson said she would get back to Attorney Hull about this.
Ms. Nelson asked the status of the update to the Road Standards Ordinance as far as the variance process changing from having to hold a public hearing to being an administrative issue. Ms. Nelson said she sent Attorney Hull the Road Standards Ordinance in Word format. Attorney Hull said he’s going through this information and he should have it back to Ms. Nelson this Friday. Attorney Hull clarified that if the Commissioners are going to amend the Road Standards Ordinance, they will need to hold another public hearing to do so.

The meeting with Ms. Nelson and Mr. Morris ended at 9:31 a.m.

Gregory Lamberty joined the meeting.

Commissioners discussed American Rescue Plan Act (ARPA) funds with Attorney Hull. Chairman Dinning questioned if the county is already under all existing executive orders anyhow, but not with regard to ARPA funds. There are executive orders that go back many commissioners. Chairman Dinning said the state of Idaho will be accepting ARPA funds as he understands and our legislators are meeting now to figure out what all of this means. Chairman Dinning added that his thought is to continue going down the road to see what strings may or may not be attached so that Commissioners can get a greater understanding other than acting on emotion. The legislators may take care of this information. Chairman Dinning commented that going back to the very first airport grant in Boundary County, in the grants that Commissioners have accepted, there is probably already this verbiage that has occurred. Chairman Dinning said he wants to take his time to go through this matter logically and he questioned what there is to be concerned about. The county has already accepted 1.2 million dollars, but has not spent any of it. Commissioner Cossairt commented that he has also told people that Commissioners are waiting for guidance. Attorney Hull said the state legislators are taking up this issue so it’s prudent to hold off and see what position the state is taking. Chairman Dinning said this subject is on the agenda every week as Commissioners don’t know when they’ll receive new information and with Idaho’s open meeting law, Commissioners may not want to wait two weeks to discuss something that comes up. Commissioner Bertling agreed.

Chairman Dinning mentioned that he’s still working on the parking lot agreement with Mountain Springs Church.

Chairman Dinning asked Attorney Hull about a matter to discuss regarding a Planning and Zoning member. Attorney Hull said that discussion would fall under executive session for potential litigation.

Attorney Hull spoke of various contracts he’s reviewing and he added that he’s working on matters with Planning and Zoning Administrator Clare Marley on the LMJPNP, LLC., application Findings and Decision. Chairman Dinning said Commissioners met with Ruen-Yeager last week and Commissioners want to take a good hard look at the Planning and Zoning Ordinance to get it corrected in some areas that Ms. Marley has identified.

Members of the public in attendance left the meeting due to the executive session.

9:40 a.m., Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student; and Idaho Code 74-206(1)f, to communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated, but imminently likely to be litigated. Commissioner Bertling second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Bertling “aye”. Motion passed unanimously. The executive session ended at 9:45 a.m. No action was taken.

The call to Attorney Hull ended.

Marty Martinez, Gregory Lamberty, Jeff Willard, Jerry Bauer, Don Vickaryous, and Mary Fioravanti joined the meeting.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $93.56 and value in the amount of $11,690.00 for parcel #RP009200000130A as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $147.74 and value in the amount of $18,460.00 for parcel #RP62N01E354000A as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $18.46 and value in the amount of $2,555.00 for parcel #RP64N01E076003A as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $1,186.36 and value in the amount of $108,070.00 for parcel #RPB0820006003AA as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioner Bertling moved to sign the Certificates of Residency for Nevaeh Elliston, Fawnalilly Keyes, Cassandra Phebus, Kayleen Kath and Olivia Pinkerton. Commissioner Cossairt second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Local Government Investment Pool Additional Funds Application for the Treasurer’s Office. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to not take any action regarding a nomination to the Governmental Employees Medical (GEM) Plan Board. Commissioner Bertling second. Motion passed unanimously.

9:54 a.m. Lynda Fioravanti joined the meeting.

Commissioner Cossairt moved to sign the 2021-2022 Memorandum of Understanding, Cooperative Agreement for University of Idaho Extension Programs. Commissioner Bertling second. Motion passed unanimously.

9:55 a.m., Boundary Ambulance Service Chief Jeff Lindsey joined the meeting.

Commissioners discussed receiving an addendum to the contract for the Assessor’s Office, with a reduction in the rate from 3% to 2.49% with a minimum transaction fee of $2.00 as it relates to the credit card machine.

Commissioner Bertling moved to sign the 3rd Amendment to Addendum A to the Service Level Agreement for Electronic Transaction and Access for Electronic Payments at Point of Sale for the Boundary County Assessor. Commissioner Cossairt second. Motion passed unanimously.

Chairman Dinning said Commissioners received a copy of an agreement signed by coroners of the five northern counties, but it’s an example and not necessarily an agreement for sharing the mass fatality trailer.

10:00 a.m., Commissioner Cossairt moved to recess as the Boundary County Board of Commissioners and convene as the Boundary County Ambulance Service District Governing Board. Commissioner Bertling second. Motion passed unanimously.

*Please see Boundary County Ambulance Service District Governing Board meeting minutes*

10:13 a.m., Commissioner Cossairt moved to adjourn as the Boundary County Ambulance Service District Governing Board and to reconvene as the Boundary County Board of Commissioners. Commissioner Bertling second. Motion passed unanimously.

Chief Lindsey left the meeting.

Mr. Lamberty, Mr. Willard, Mr. Bauer, Mr. Vickaryous, and Ms. Fioravanti left the meeting.

Commissioner Cossairt moved to sign the Federal Aviation Administration 65S-NMG-3-16-0004-022-2022 Grant Agreement for the Boundary County Airport. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to compensate Gutter Works Plus half of the cost of the project totaling $2,100.00 to install gutters, snow stops, and down spouts on the back side of the roof at the County Annex as per the contract. Commissioner Bertling second. Motion passed unanimously.

10:30 a.m., Kootenai Tribe of Idaho Administrative Director/Kootenai Valley Resource Initiative (KVRI) Facilitator Rhonda Vogl joined the meeting.

Ms. Vogl informed Commissioners that KVRI is having its second hybrid meeting at the County Annex. The first in-person meeting was held last month and it went well. There were approximately 15 people who attended the meeting in person and then there were 40 Zoom participants. Ms. Vogl said at tonight’s KVRI meeting will be the 2020-2021 fire report, which includes both national and local fires. The Office of Species Conservation (OSC) will be attending the meeting and they’re happy to introduce themselves and explain the work they do.

On December 1, 2021, at 10:30 a.m., will be a Zoom meeting for the Wildlife Auto Collision (WAC) Sub-committee meeting. Chairman Dinning said when the WAC Subcommittee was formed, Boundary County was ranked 1 or 2 for statistical road miles traveled and wildlife collisions. A study was conducted in the past to identify hot spots pertaining to accidents and the subcommittee looked at methods to help get animals across the road safely. A grant was awarded to help fund the light beacon system for animal crossings. The Nature Conservancy also helped to fund these signs, which are to help reduce collisions. We no longer have great data now as drivers are able to pick up the animals that have been hit.

Commissioner Bertling moved to appoint Commissioner Wally Cossairt as an alternate for the Kootenai Valley Resource Initiative. Chairman Dinning yielded the chair to second. Commissioner Cossairt abstained. Motion passed.

Ms. Vogl informed Commissioners that Jennifer Porter is now the Kootenai Tribal Chairperson and Gary Aitken, Jr., is Vice Chair.

The meeting with Ms. Vogel ended at 10:38 a.m.

10:45 a.m., Chief Deputy Clerk Nancy Ryals joined the meeting.

Mr. Martinez left the meeting.

Commissioner Cossairt moved to go into closed session pursuant to Idaho Code 31-874. Commissioner Bertling second. Motion passed unanimously. The closed session ended at 10:53 a.m.

Chief Deputy Clerk Ryals left the meeting.

11:01 a.m., Commissioners opened the public hearing to consider Variance Application 8-2021. A variance to Road Standards Ordinance 2020-2, pertaining to an approach. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. The hearing was recorded.

Commissioners stated that a request was made to continue the hearing again to Monday, November 22, 2021.

Commissioner Cossairt moved to continue the public hearing for a variance to Boundary County’s Road Ordinance 2020-2, Application #8-2021, to Monday, November 22, 2021 at 1:30 p.m. Commissioner Bertling second. Motion passed unanimously.

The hearing ended at 11:02 a.m.

Chief Deputy Clerk Ryals returned to the meeting at 11:05 a.m.

Commissioner Cossairt moved to approve indigent case 2022-2. Commissioner Bertling second. Motion passed unanimously.

Chief Deputy Clerk Ryals left the meeting at 11:06 a.m.

Solid Waste Department Superintendent Claine Skeen joined the meeting at 11:24 a.m.

Chairman Dinning said Commissioners have talked a bit about the issue of railroad ties at the landfill and for those members of the public who want to haul ties to the dump but can’t, they will probably just burn them. What Commissioners discussed coming up with scenarios of having to inspect the ties that are brought in for disposal and setting a limit as to the number of ties allowed to be disposed of. Mr. Skeen said the general public comes in with one or two railroad ties and he can generally inspect them. The majority of the railroad companies come in with more ties and some will look okay until you get down to the bottom of the pile. Those present discussed sending a letter out setting a limit on the number of ties that can be brought to the landfill at one time and also state that the county does not want metal in the ties. Mr. Skeen said bringing in five railroad ties at one time is a better limit. Commissioners said they would talk with County Civil Attorney Tevis Hull about working on an appropriately worded letter.

Chairman Dinning questioned if it would it be more convenient to purchase two more garbage boxes that can be rotated around as needed. Mr. Skeen said if that cost comes from his department to be used for another department, that affects his budget. Chairman Dinning spoke of the possibility of getting two, 10-yard containers for when there is a need to haul leaves, etc. Chairman Dinning said he doesn’t think there is a need for additional dumpsters for the Parks and Recreation Department right now, but what about the Fair Board? Mr. Skeen informed Commissioners that his department moved the dumpster at the fairgrounds to where the Fair Board maintenance person requested. Mr. Skeen said the dumpster will be moved closer to the pump house and two more dumpsters will be brought in during the fair.

11:35 a.m., Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. Commissioner Bertling second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Bertling “aye”. Motion passed unanimously. The executive session ended at 11:45 a.m. No action was taken.

Mr. Skeen left the meeting at 11:45 a.m.

There being no further business, the meeting recessed until tomorrow at 9:00 a.m.

***Tuesday, November 16, 2021, at 9:00 a.m., Commissioners met in regular session at the County Annex with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

Planning and Zoning Administrator Clare Marley joined the meeting.

9:00 a.m., Commissioners held a public hearing to consider Planning and Zoning Application #21-0193, for Applicant Alta Forest Products, LLC. This is an application for comprehensive plan and zone map amendment. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, and Planning and Zoning Administrator Clare Marley.

Chairman Dinning briefly reviewed the public hearing procedures. No member cited a conflict of interest. The hearing was recorded.

Chairman Dinning opened the hearing and said at this point there had been an error in Commissioners’ agenda that listed this hearing taking place at 9:30 a.m. and the other public hearing for a different application that was to start at 9:30 a.m. was listed on the agenda as starting at 9:00 a.m. Commissioners will continue this hearing to 9:30 a.m.

Commissioner Bertling moved to continue the public hearing to consider Planning and Zoning Application #21-0193, Application Alta Forest Products, for Comprehensive Plan and zone map amendments, to today at 9:30 a.m. Commissioner Cossairt second. Motion passed unanimously.

The hearing ended at 9:04 a.m.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $444.94 and value in the amount of $61,655.00 for parcel #RP62N03E180200A as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Property Tax Cancellation form for year 2021 and to cancel taxes in the amount of $552.84 and value in the amount of $50,360.00 for parcel #RPB0600004002CA as the homeowner’s exemption was received after the July abstract cutoff. Commissioner Bertling second. Motion passed unanimously.

Commissioners tended to administrative duties.

9:30 a.m., Commissioners continued the public hearing to consider Planning and Zoning Application #21-0193, Alta Forest Products, LLC, for Comprehensive Plan and zone map amendments. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, and Planning and Zoning Administrator Clare Marley. No members of the public were present. The public hearing was recorded and no member cited a conflict of interest.

Ms. Marley provided Commissioners with a staff report. The applicant is asking for a rezone and Comprehensive Plan amendment to the industrial zone. Ms. Marley presented a Power Point slide of an aerial of the mill site. The parcel is 16.5 acres and the existing zone is agriculture/forestry. This parcel is surrounded by the industrial zone to the south. This is an active mill site. Ms. Marley showed slides of the flood plain areas nearby and she mentioned that an extended amount of this area is within a flood plain. If Alta does do a development, they need to meet Flood Damage Prevention Ordinance criteria. Commissioners viewed a slide of the stream system in that area and Ms. Marley said the Army Corps of Engineers would be involved if Alta wanted to build, but there are no plans for that at this time.

Ms. Marley reviewed agency comments to include questions of the Boundary County Assessor asking about wetlands. Ms. Marley said no individuals spoke at the Planning and Zoning Commission hearing and no written comments were received.

Ms. Marley said Alta needs additional space to unload logs and Alta indicated that their industry desires to have industrial zoning for their properties, even though they might not have any plans. This amendment would not generate additional traffic or noise as the use of the property is already occurring.

Ms. Marley pointed out the summary of standards for review. Summary findings indicate an agriculture/forestry zone. There are hazards and wetlands in this area. Industrial use is to the south. Ms. Marley reviewed Section 11 of the Comprehensive Plan, which states the objective of the industrial designation is to encourage and promote economic development. The Planning and Zoning Commission had recommended approval of this application.

Chairman Dinning stated for record that no public was present to provide comment.

Commissioner Cossairt had no questions. Commissioner Bertling said if Alta is no longer in operation, could apartments be built on this property if it’s zoned industrial? Ms. Marley explained what is allowed in an industrial zone. County permits are required for mild, moderate and intensive uses. Ms. Marley said if this was for a cement or asphalt plant, some of those uses would still have to go through the hearing process.

Commissioners opened the hearing to public testimony. No one from the public was present to provide comment so Commissioners closed the hearing to testimony.

Both Commissioner Bertling and Commissioner Cossairt said they had no problems with the application.

Commissioner Cossairt moved to approve the request to amend the Boundary County comprehensive plan land use designation map and the zoning map from Agriculture/Forestry to Industrial, File #21-0193, finding that the proposal is in accordance with the comprehensive plan and the criteria of Section 18 of the Boundary County Zoning and Subdivision Ordinance, based upon the findings and conclusions as written or amended. This action does not result in a taking of private property. Commissioner Bertling second. Motion passed unanimously.

The public hearing ended at 9:40 a.m.

9:40 a.m., Commissioners held a public hearing to consider Planning and Zoning Application #21-0232, for a short plat, primitive subdivision requested by Ruth Eckblad. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, and Planning and Zoning Administrator Clare Marley. No members of the public were present. The public hearing was recorded and no member cited a conflict of interest.

Chairman Dinning stated for the record that since no members of the public were in attendance, he was allowed to skip over reading the public hearing conduct process. Commissioners opened the hearing to consider Planning and Zoning Application #21-0232 for Applicant Ruth Eckblad, who is requesting a short plat primitive subdivision.

Ms. Marley provided staff report and she said this application is familiar as Commissioners had already considered Ms. Eckblad’s last application for property to the west, which is a similar division. This application is for the eastside of this same property and Ms. Eckblad is requesting a division to create two lots of 10.11 acres each from a 20.22-acre parcel. The issue of naming of the road has been resolved and the plat for the property to the west has been recorded. Ms. Marley informed Commissioners that she did not receive any public comments on this application. Those present reviewed an aerial slide of the subject property. The division will create two lots and the applicant did design the center road to access all lots. Ms. Marley said she sent notice out to all agencies for comment. Ms. Marley spoke of requirements when dividing property into less than 20 acres. The map will be updated once the final plat is recorded. No public comments came in, according to Ms. Marley.

The requirement is to go through the division of property through the platting process. Ms. Marley pointed out pages for Commissioner’s review. The zone is rural residential. The standard conditions were reviewed. Completion of the division is to be done within two years and the applicant can request one, 1-year extension. Ms. Marley commented that if the division cannot be completed, it’s normal to complete the survey work.

Commissioners had no questions. Chairman Dinning said normally Commissioners would open the hearing to public testimony, but no members of the public are present.

Commissioner Cossairt and Commissioner Bertling had no comments.

Commissioner Bertling moved to approve the preliminary plat for File #21-0232, to subdivide one parcel into two lots, and direct staff to prepare written findings, a decision, and terms and conditions of approval, finding that the preliminary plat is in accord with the applicable zoning and subdivision standards of Boundary County Land Use Ordinance. This action does not result in a taking of private property. Commissioner Cossairt second. Motion passed unanimously.

The public hearing for Planning and Zoning Application #21-0232 ended at 9:48 a.m.

Commissioners tended to administrative duties until their next meeting scheduled for 10:00 a.m.

10:00 a.m., Boundary Emergency Manager Andrew O’Neel joined the meeting to discuss the contract with Northwest Management Inc. as it pertains to updating the All Hazard Mitigation Plan.

Mr. O’Neel presented Commissioners with a contract from Northwest Management, Inc. and they reviewed the contract verbiage. Mr. O’Neel mentioned that County Civil Attorney Tevis Hull had inquired if Boundary County is paying the consultant $23,000.00 or are the other agencies involved also contributing. Mr. O’Neel said the county is not actually paying the contract as the grant ultimately is and the other agencies are contributing in-kind work hours as well. Chairman Dinning said for clarification that the way Page 2 is listed, it’s not requesting additional agencies. Mr. O’Neel said any reasons a jurisdiction would want to be listed is if they had mitigation projects they might want to get compensated for. Mr. O’Neel said Attorney Hull had asked about there being arrangements with other organizations regarding contributions and Mr. O’Neel said he has letters from the City of Bonners Ferry, the City of Moyie Springs and the Kootenai Tribe of Idaho stating they’re fully committed to participating in the update and they will provide their work in-kind hours. These letters are also a Federal Emergency Management Agency requirement for the grant.

Mr. O’Neel pointed out that Page 2 of the contract lists hazards that were assessed and these are hazards that were listed in the previous plan from year 2014. Mr. O’Neel said the county may want to include cyber threats, which were not covered in the prior plan. To add cyber threats, it will cost an additional $1,000.00 and in including this threat, if there is any mitigation work to mitigate a cyber-attack, the county could seek funding for that. Mr. O’Neel said in this day and age it would be helpful. Commissioners said they were in favor off adding cyber security to the plan. Clerk Poston said in thinking about Idaho Counties Risk Management Program (ICRMP) and cyber security, she thinks it’s a good idea. Chairman Dinning said it would be foolish if Commissioners didn’t include cyber-attacks and then have something happen. Mr. O’Neel said on Page 3 deliverables are addressed and it lists what formats of the plan the county will receive when it’s finished, such as CDs, GIS and map data, etc. Chairman Dinning said this information is the county’s and not proprietary to the company so the county can share the information as it sees fit. Mr. O’Neel said release of information is listed on Page 5 and it states that the consultant cannot release the plan without the county’s permission. A comment was made that the plan should state that the county shall be the owners of this information and shall disseminate the plan as it wishes. Commissioners will continue the signing of the contract to next week.

Mr. O’Neel informed Commissioners that he contacted the auto dealership in Mountain Home about a vehicle for Emergency Management and learned that the delivery date is six months from the order date, which causes a snag with the grant fund deadline. Mr. O’Neel said he will need to request reopening the 2020 Emergency Management Planning Grant (EMPG) as he wasn’t aware of the deadline and had been waiting for the EMPG and the EMPG ARPA Supplemental to be signed in order to have a total of $30,000.00 for a vehicle. Mr. O’Neel said he will check with Idaho Office of Emergency Management Local Area Field Officer Jay Baker about reopening the grant. Any funds not used by grants are put back into a pool by the State of Idaho to use by counties that have projects. Due to being unable to rely on the state purchase plan due to timelines, Mr. O’Neel said he needs to purchase a vehicle locally and he inquired about the process.

Commissioner Bertling moved to authorize Emergency Manager Andrew O’Neel to request the 2020 Emergency Management Planning Grant (EMPG) be reopened. Commissioner Cossairt second. Motion passed unanimously.

Those present discussed the mass fatality trailer. Chairman Dinning said the coroner from Kootenai County sent out an agreement as an example for an agreement pertaining to the mass fatality trailer. Chairman Dinning said there is a concern between the counties as to how this agreement will be negotiated.

The meeting with Mr. O’Neel ended at 10:30 a.m.

There being no further business, the meeting adjourned at 10:30 a.m.

_____________________________________
DAN R. DINNING, Chairman

ATTEST:

________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk