Commissioners’ – Week of May 30, 2022

Meeting Minutes

***Monday, May 30, 2022, Commissioners did not meet in regular session due to the Memorial Day Holiday.

***Tuesday, May 31, 2022, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

Commissioners gave the opening invocation and said the Pledge of Allegiance.

Commissioner Cossairt moved to sign the plat for the Lowell Graber subdivision. Commissioner Bertling second. Motion passed unanimously.

9:04 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give a department report. A written report was provided. Those present discussed road conditions and Mr. Morris reviewed work as listed in the report.

Ms. Nelson spoke of Great Northern Road and approaches to be made by the Kootenai Tribe of Idaho for their travel plaza. Road and Bridge received the plans for the project and it has gone out to bid, according to Ms. Nelson. JUB Engineering is one company that is helping the Tribe with the plan. Ms. Nelson discussed not being aware of various project details and not knowing what the plan entails. Those present discussed writing a letter to the Tribe requesting information so that any potential concerns can be addressed.

Commissioners continued their discussion on the Leading Idaho Local Bridge (LILB) program until 4:00 p.m. today.

Road and Bridge is still waiting to hear from Union Pacific Railroad about the status of the guardrail project.

Commissioner Cossairt moved to authorize an available Commissioner to sign the Union Pacific Railroad lease and associated documents regarding the Moyie River guardrail project pending the county attorney’s approval. Commissioner Bertling second. Motion passed unanimously.

Ms. Nelson added that she is still waiting on the Ergon tanker trailer lease as well as the Idaho Asphalt Plant Access form.

Ms. Nelson spoke of the piggyback bid offer from Envirotech Services. The offer is for 30,000 gallons of mag chloride. Road and Bridge also has a bid out for calcium chloride to be applied in some areas.

Commissioner Cossairt moved to accept the piggyback bid from Envirotech Services for 30,000 gallons of mag chloride to be delivered to the Road and Bridge shop for approximately $23,000.00. Commissioner Bertling second. Motion passed unanimously.

The meeting with Ms. Nelson and Mr. Morris ended at 9:45 a.m.

Commissioner Cossairt moved to sign Certificates of Residency for Jenae Holdeman, Lexus Thomas and Kirsten Steinhart. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the No Spray Weed Control Agreements for B.J. Wood and Sharon Barton-Wood, Mark Weber, Gary Martin, Wesley House, Andrew and Lara O’Neel, Mary Louise Cook, Jason and Mikayla Wilkerson, and John & April Wold. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to sign the Idaho Department of Lands Request for Reimbursement #2 for the South Boundary Hazardous Fuels Reduction II (Community Fuels Break) project, Grant #20WFM-Boundary. Commissioner Bertling second. Motion passed unanimously.

Chairman Dinning commented that the county is contracting for grant administration with Pam Brockus for wildland urban interface/fire safe projects. Joyce Jowdy with Idaho Department of Lands has raised concerns about invoicing pertaining to administration so Commissioners might need to send a letter or an email to Ms. Jowdy that the information is what was anticipated as part of the cost for administration.

Commissioner Cossairt moved to sign the Certificate of Residency for Eli Newell. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to purchase a large document scanner for the Clerk’s Office. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to approve the minutes for the weeks of May 16, 2022 and May 23, 2022. Commissioner Bertling second. Motion passed unanimously.

Commissioners had no new information pertaining to the contract for public defender services with Bonner County.

Commissioner Cossairt moved to authorize an available Commissioner to sign the purchase documents for the Boundary County Emergency Manager’s new vehicle. Commissioner Bertling second. Motion passed unanimously.

Commissioners tended to administrative duties.

10:25 a.m., Solid Waste Department Superintendent Claine Skeen joined the meeting.

Mr. Skeen said the two quotes that he received for baling the metal pile at the landfill are very low and he recommended Commissioners decline the quotes. It was said that the quotes had dropped $100.00.

Commissioner Bertling moved to decline the two offers to bale the metal pile at the landfill. Commissioner Cossairt second. Motion passed unanimously.

Mr. Skeen suggested going out for quotes again later this summer and the pile could still be baled during this budget year.

Mr. Skeen said he reviewed the Solid Waste Department budget with Clerk Poston and he did include in his budget the cost of the concrete crusher he would like to purchase. The cost for a new concrete crusher is $100,000.00, but once in a while a company sells their demo units for approximately $40,000.00 to $50,000.00. Mr. Skeen questioned if he would be able to crush the concrete and sell the crushed material to the public. Chairman Dinning said the county would need to recoup its expenses, but Mr. Skeen would be able to sell the material. Clerk Poston mentioned that Commissioners would need to hold a public hearing to set the fee associated with concrete.

Mr. Skeen questioned if Commissioners want to implement an increase for solid waste fees. Commissioner Cossairt said that Commissioners had discussed it and were contemplating a 2% or 3% increase. Mr. Skeen suggested keeping the fees at the gate the same.

Those present discussed reducing the tire pile at the landfill.

The meeting with Mr. Skeen ended at 10:35 a.m.

Commissioners tended to administrative duties.

Clerk Poston informed Commissioners the county was awarded a grant through Waterways for improvements to the jetty at Deep Creek.

Commissioners and Clerk Poston reviewed various budget matters.

Commissioner Cossairt moved to sign the Contract for Hazardous Fuels Treatment Wildfire Mitigation Activities with Eby Tree Service, LLC. Commissioner Bertling second. Motion passed unanimously.

11:00 a.m., There being no further business, the meetings recessed until the afternoon session at 4:00 p.m.

4:00 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, and Deputy Clerk Michelle Rohrwasser.

4:00 p.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to present information on the Leading Idaho Local Bridge (LILB) program. Ms. Nelson said there are four Local Idaho Leading Bridge applications for the first phase as well as a memorandum of understanding (MOU) with the Local Highway Technical Assistance Council (LHTAC) and an associated resolution. The MOU with LHTAC is required for the four bridges and the last page is the resolution stating the county would like to work on these applications with LHTAC.

Commissioner Cossairt moved to sign the Leading Idaho Local Bridge project Memorandum of Understanding with the Local Highway Technical Assistance Council, associated resolution and project applications 1 through 4 as follows: Bridge Key No. 30280 on Deer Creek Road crossing over Skin Creek, Bridge Key No. 20730 on Westside Road crossing over Parker Creek, Bridge Key No. 30300 on Wilderness Road crossing Deep Creek, and Bridge Key No. 30295 on Yukon Road crossing over Mission Creek. Commissioner Bertling second. Motion passed unanimously.

Commissioner Cossairt moved to adopt Resolution 2022-22. A resolution for the Leading Idaho Local Bridge program with the Local Highway Technical Assistance Council for the repair and replacement of local bridges in poor and posted condition. Commissioner Bertling second. Motion passed unanimously. Resolution 2022-22 reads as follows:

(Clerk’s Note: Resolution 2022-22 located in Clerk’s Office)

(Instrument Number)

The meeting with Ms. Nelson and Mr. Morris ended at 4:20 p.m.

4:25 p.m., Bonners Ferry Herald Reporter Emily Bonsant joined the meeting so Commissioners could update her on today’s meeting topics.

County Mapper Olivia Drake joined the meeting at 4:35 p.m.

The meeting with Ms. Bonsant ended at 4:50 p.m.

Ms. Drake asked Commissioners about mapping related programs offered by Innovate Inc. Commissioners will schedule a meeting with Road and Bridge, Ms. Drake, Dan Spinosa with Innovate, and Planning and Zoning Administrator Clare Marley to discuss the mapping needs for each department involved.

Ms. Drake left the meeting at 5:04 p.m.

There being no further business, the meeting adjourned at 5:04 p.m.

s/_____________________________________

DAN R. DINNING, Chairman

ATTEST:

s/__________________________________

GLENDA POSTON, Clerk

By: Michelle Rohrwasser, Deputy Clerk