***Monday, August 26, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.

Blue Sky Broadcasting News Reporter Mike Brown was in attendance of the meetings off and on throughout the day.

Commissioners gave the opening invocation and said the Pledge of Allegiance.

Road and Bridge Department Assistant Superintendent Renee Nelson and Foreman Randy Morris joined the meeting to give the department report. A written report was provided.

Commissioner Cossairt moved to go out to bid for the county fuel supply for fiscal year 2019-2020. Commissioner Kirby second. Motion passed unanimously.

Ms. Nelson discussed once having had an above-ground gas tank at the Road and Bridge shop, and that there had been a more recent discussion that she wasn’t involved in about purchasing a gas tank and a card lock machine to go with the system Dyck’s Oil and Auto uses. Ms. Nelson said she contacted Dyck’s about that and she learned that the cost is a little more than $13,000. Mr. Morris and Road and Bridge Department employee Terry Johnson have discussed this and Road and Bridge can just get a tank for diesel with a meter and employees can track their usage in writing like they currently do. Ms. Nelson said she thinks the system will be easy to keep a running total.

Those present discussed Noble Excavating working on the new road associated with Union Pacific’s project on Meadow Creek Road. Ms. Nelson said as far as a similar situation all she can find is information on the Frontier Village Road project and it looks like they had to show the right-of-way and that it was deeded to the county through an agreement with an addendum. Chairman Dinning said Noble Excavating should prepare this paperwork.

Chairman Dinning said if the county took the GIS position and combined it with a part-time Planning and Zoning Department position, it will provide a mix of duties that can then afford making this a fulltime, benefitted position. Clerk Poston commented that the county never budgeted for insurance for a fulltime position. Chairman Dinning said we could hire someone who could better handle these tasks. Chairman Dinning said Commissioners aren’t sure yet where they’re headed with this position, but just finding someone to do the GIS work would be a benefit for the mapping portion.

Chairman Dinning questioned if Union Pacific Railroad plans to put up crossing arms at the Meadow Creek project site as it wasn’t clear in the documents he reviewed.

Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)c, to acquire an interest in real property which is not owned by a public agency. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 9:27 a.m. No action was taken.

Ms. Nelson and Mr. Morris left at 9:34 a.m.

Commissioners spoke to County Civil Attorney Tevis Hull via telephone at 9:34 a.m.
Attorney Hull said he’s been in contact with Boundary Abstract about the easement for Roger Miller and this easement deed will need to be non-exclusive. Boundary Abstract is also going to verify who this easement benefits to see if anyone else had an easement across this property.

Commissioners stated that they will draft a resolution for the disposition of Restorium records.

Attorney Hull said he spoke to Road and Bridge Department Assistant Superintendent Renee Nelson about the letter for the Riverside Road Improvement Project so that is in the works.

Chairman Dinning stated that Union Pacific is aware that they will need to prepare new documents for the Meadow Creek Road siding project.

Restorium Administrator Karlene Magee and Assistant Administrator Diana Lane joined the meeting.

Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously.

Ms. Magee and Ms. Lane left the meeting at 9:50 a.m.

The call to Attorney Hull ended.

The executive session ended at 10:00 a.m. No action was taken.

10:00 a.m., Treasurer Sue Larson joined the meeting to discuss a tax matter with Commissioners.

Treasurer Larson informed Commissioners that someone is living in the home of their deceased parents and she is not the legal owner of the property. This person is making monthly tax payments, but not on a regular basis so a payment has not been made since March 2019 on the real property. The taxes owing date back to year 2015. This person states she can make monthly payments of $100 starting in September. The amount of penalty and interest for year 2015 is approximately $165.59. The mobile home is also in the parents’ name so that can be certified to the real property roll for collection, according to Treasurer Larson. Treasurer Larson said the home’s occupant could get year 2015 taxes caught up if Commissioners’ waive interest and late fees for that year.

Commissioner Kirby moved to cancel penalty and interest on year 2015 taxes, accept payments of $100 per month for parcel #RP002700020310A and Commissioners will certify the mobile home, parcel #MH002700020310A, to the real property roll for collection. Once year 2015 taxes are caught up, Commissioners will consider waiving penalty and interest for year 2016. Commissioner Cossairt second. Motion passed unanimously.

Commissioner Cossairt moved to sign Certificates of Residency for Tiffani Beggerly, Ethan Morris, Jadyn Bennett, Brooke Torgerson, and Amanda Lopez. Commissioner Kirby second. Motion passed unanimously.

Treasurer Larson left the meeting at 10:09 a.m.

Commissioner Cossairt moved to approve and sign the New Private Road Name Request Form for Airstrip Road. Commissioner Kirby second. Motion passed unanimously.

Commissioner Cossairt moved to adopt Resolution 2019-18. A resolution increasing the current expense fund Commissioner budget due to receipt of unanticipated grant revenue from a wastewater planning grant for a regional sewer feasibility study. Commissioner Kirby second. Motion passed unanimously. Resolution 2019-18 reads as follows:
Resolution 2019–18

INCREASING THE CURRENT EXPENSE FUND COMMISSIONERS BUDGET
DUE TO RECEIPT OF UNANTICIPATED GRANT REVENUE FROM A
WASTEWATER PLANNING GRANT FOR A REGIONAL SEWER FEASIBILITY STUDY

WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Boundary County Current Expense Fund Commissioners Budget for fiscal year 2018-2019, and

WHEREAS, Boundary County was awarded a Wastewater Planning Grant from the State of Idaho Department of Environmental Quality for a regional sewer feasibility study, and

WHEREAS, $12,508.00 in unanticipated revenue has been received from the State of Idaho, Department of Environmental Quality for that purpose, and

WHEREAS, the Boundary County Current Expense Fund Commissioners Budget is in need of additional revenue for fiscal year 2018-2019 to pay expenses for the regional sewer feasibility study, and

WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and

WHEREAS, it is appropriate to increase the Boundary County Current Expense Fund Revenue Account Number 0001-00-0391-0004 in the amount of $12,508.00 and the Current Expense Fund Commissioners Budget Expense Account Number 01-05-709-00, Grant Match, in the amount of $12,508.00.

NOW THEREFORE, upon motion duly made, seconded and unanimously carried,

IT IS RESOLVED, that the increase to the Boundary County Current Expense Fund Revenue Account Number 0001-00-0391-0004 and the Current Expense Fund Commissioners Budget Expense Account Number 01-05-709-00, Grant Match, in the amount of $12,508.00 is hereby authorized and ordered, and

IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.

DATED this 26th day of August 2019.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/____________________________
Dan R. Dinning, Chairman
s/____________________________
Wally Cossairt, Commissioner
s/____________________________
Walt Kirby, Commissioner

ATTEST:
s/_________________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #278941
Clerk’s Note: This resolution was inadvertently numbered the same as the resolution adopting the Solid Waste Fee Schedule for FY 19-20, (#2019-18) which was adopted on August 20, 2019.

Commissioners Cossairt moved to sign Hangar/Ground Lease Agreements for Vecchiarelli Holdings, LLC., Nevin Miller, Gary and Barbara DeJarlais, Kambiz Kamiab & Phil Beachy, and J. Michael Wigen. Commissioner Kirby second. Motion passed unanimously.

Commissioner Kirby moved to appoint Wally Cossairt as a Panhandle Area Council Board Representative, replacing Chairman Dan Dinning. Clerk Glenda Poston will continue as the alternate representative. Chairman Dinning yielded the chair to second. Motion passed unanimously.

10:31 a.m., Restorium Administrator Karlene Magee returned to the meeting at Commissioners’ request.

Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)a, to consider hiring a public officer, employee, staff member or individual agent. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Kirby “aye”. Motion passed unanimously. The executive session ended at 10:45 a.m. No action was taken.

Ms. Magee left the meeting.

Commissioner Cossairt moved to adopt Resolution 2019-19. A resolution adopting the Boundary County Personnel Policy. Commissioner Kirby second. Motion passed unanimously. Resolution 2019-19 reads as follows:
RESOLUTION 2019-19

RESOLUTION ADOPTING THE BOUNDARY COUNTY PERSONNEL POLICY

WHEREAS, Boundary County through its duly elected County Commissioners have determined that the existing personnel policy is outdated; and

WHEREAS, Boundary County through its duly elected County Commissioners have drafted a new personnel policy; and

NOW, THEREFORE, the Board of County Commissioners of Boundary County hereby repeals any and all personnel policies for Boundary County and hereby adopts the Boundary County Personnel Policy attached hereto. Said Personnel Policy shall become effective October 1, 2019.

ADOPTED AND SIGNED THIS 26th DAY OF AUGUST, 2019.

COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS

s/_______________________ s/_____________________
Dan R. Dinning, Chairman Glenda Poston, Clerk
s/______________________ s/______________________
Wally Cossairt, Commissioner David Ryals, Assessor
s/______________________ s/______________________
Walt Kirby, Commissioner David Kramer, Sheriff
________________________ s/______________________
Jack Douglas, Prosecutor Susan Larson, Treasurer
________________________
Mick Mellett, Coroner
ATTEST:
s/____________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy
Recorded as instrument #278946

There being no further business, the meeting adjourned at 11:55 a.m.

These meeting minutes were approved on September 9, 2019.

__________________________________
DAN R. DINNING, Chairman

ATTEST:

____________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk