***Monday, December 23, 2019, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
Commissioners gave the opening invocation and said the Pledge of Allegiance.
9:00 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give the department report. A written report was presented. Mr. Morris presented Commissioners with a draft letter pertaining to winter driving conditions that they would like to post online. Mr. Morris and Ms. Nelson discussed road conditions over the past weekend.
Ms. Nelson stated that the Boundary County School District is in full support of the School House Road Project and they will write a letter of support. The Naples School will maintain everything that is within their right-of-way, according to Ms. Nelson. Chairman Dinning said the Senate passed a two year extension of Secure Rural Schools funding and now it will go on to the President to sign. If both Houses agree, the President will usually will sign, according to Chairman Dinning.
Ms. Nelson and Mr. Morris discussed trading in the existing 320 Caterpillar excavator as it is seven years old now. Ms. Nelson mentioned a possible trade-in with CAT to upgrade the 320 CAT to a 323 CAT. Western States CAT would pay $125,000.00 as buyback for the existing CAT and at the end of five years, they will offer the county $155,000.00 as a buyback for the newer 323 CAT. Ms. Nelson said Western States is going to put together a spreadsheet on the options. It was said the county has so much equity and if we could keep annual payments of $25,000.00, at the end of five years the county would still have $100,000.00 in equity. The county would be using $25,000.00 of its equity as the first payment and hold the remaining $100,000.00 so we would not lose equity over the five years. Ms. Nelson said the county would have the equity and own the machine at the end of the term.
Ms. Nelson spoke of the Riverside Road Improvement Project and she informed Commissioners that there is a new eagle’s nest that was discovered last year that is within the project area so Road and Bridge has to watch for certain things during construction. The Federal Highways environmental representative is helping with this matter, but she’s concerned with how the permit was completed. Ms. Nelson questioned if the document can be listed as just Boundary County with Ms. Nelson as the point of contact for the project.
Ms. Nelson and Mr. Morris briefly mentioned having an operator position to fill and Commissioners approved going out for the position.
Deputy Clerk Nancy Ryals joined the meeting at 9:30 a.m.
Ms. Nelson asked Commissioners about obtaining a letter of support from the Tribe for the Myrtle Creek Bridge Replacement project. Ms. Nelson will send information to the Tribe’s administrative Director.
Commissioners continued the discussion pertaining to the Myrtle Creek Bridge Replacement project to next week at 9:00 a.m.
The meeting with Ms. Nelson and Mr. Morris ended at 9:34 a.m.
Deputy Clerk Ryals presented Commissioners with indigent information.
Commissioner Cossairt moved to accept the assignments to the Catastrophic Health Care Program for the following indigent accounts: 2018-23 in the amount of 22% and 2019-1 in the amount of 51%. Commissioner Kirby second. Motion passed unanimously.
Deputy Clerk Ryals left the meeting at 9:37 a.m.
Commissioner Cossairt moved to reappoint Jeff Urbaniak, Patrick Atkins and Randy Peterson to the Boundary County Snowmobile Board with terms to expire February 2023. Commissioner Kirby second. Motion passed unanimously.
9:38 a.m., Commissioners met to consider the year 2020 County Alcoholic Beverage License for Blue Lake RV & Cabins, LLC doing business as Blue Lake RV Resort, located at 242 Blue Lake Road, Naples, Idaho, to sell bottled and/or canned beer on premises and retail wine/wine by the drink. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. The proceedings were recorded.
The completed application, fee and a copy of the year 2020 State of Idaho Retail Alcoholic Beverage License have been received. A Panhandle Health District Food Permit is not required as the business owner states they are not preparing or selling food.
Commissioner Cossairt moved to approve the 2020 County Alcoholic Beverage License for Blue Lake RV & Cabins, LLC doing business as Blue Lake RV Resort to sell bottled and/or canned beer to be consumed on premises and retail wine/wine by the drink. Commissioner Kirby second. Motion passed unanimously.
The proceedings ended at 9:40 a.m.
Commissioner Cossairt moved to sign Certificates of Residency for Ian Beazer and Eric Sandaker. Commissioner Kirby second. Motion passed unanimously.
Commissioner Cossairt moved to adopt Resolution 2020-11. A resolution to increase the Road and Bridge budget due to receipt of unanticipated funds. Commissioner Kirby second. Motion passed unanimously. Resolution 2020-11 reads as follows:
RESOLUTION 2020-11
INCREASE ROAD & BRIDGE BUDGET DUE TO RECEIPT OF UNANTICIPATED FUNDS
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish an operating budget for the Road & Bridge Fund for fiscal year 2019-2020, and
WHEREAS, funds have been received from the Local Highway Technical Assistance Council for a Local Strategic Initiative Project, and
WHEREAS, those funds were deposited into the Auditor’s Trust account, and
WHEREAS, the Road & Bridge Fund for fiscal year 2019-2020 is in need of additional revenue in the amount of $52,601.47 for the Local Strategic Initiative Plato Drive and Tobe Way Project, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to increase the Fiscal Year 2019-2020 Road & Bridge Budget for that purpose, and
WHEREAS, it is appropriate to transfer cash from the Auditor’s Trust Fund Number 9101-00-099-00 in the amount of $52,601.47, and increase the Boundary County Road & Bridge Fund Revenue Account Number 02-00-391-018 and the Road & Bridge Expense Account Number 02-00-484-0000, Professional Services, in the amount of $14,078.47 and Expense Account Number 02-00-670-0010, Contracts-Road Construction, in the amount of $38,523.00, and
WHEREAS, that leaves a balance in the Auditor’s Trust account in the amount received from the Local Highway Technical Assistance Council for the Local Strategic Initiative Project in the amount of $43.30, and
WHEREAS, it is appropriate to return those funds to the Local Highway Technical Assistance Council, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the transfer of cash from the Auditor’s Trust Fund Number 9101-00-099-00 in the amount of $52,601.47, and the increase to the Boundary County Road & Bridge Fund Revenue Account Number 02-00-391-018 in the amount of $52,601.47 and the Road & Bridge Expense Account Number 02-00-484-0000, Professional Services, in the amount of $14,078.47 and Expense Account Number 02-00-670-0010, Contracts-Road Construction, in the amount of $38,523.00 is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the remaining Local Highway Technical Assistance Council funds in the Auditor’s Trust for the Local Strategic Initiative Project in the amount of $43.30 be returned to the Local Highway Technical Assistance Council.
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
PASSED this 23rd day of December 2019.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/__________________________
Dan R. Dinning, Chairman
s/__________________________
Wally Cossairt, Commissioner
s/__________________________
Walt Kirby, Commissioner
ATTEST:
s/________________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #280263
Commissioner Cossairt moved to sign the Property Tax Cancellation Form for year 2019 to cancel taxes totaling $440.26 and $342.78 for parcel #SR63N01E231810A due to error. Commissioner Kirby second. Motion passed unanimously.
Commissioner Cossairt moved to adopt Resolution 2020-12. A resolution to transfer cash in the Airport Grant budget to the Airport budget. Commissioner Kirby second. Motion passed unanimously. Resolution 2020-12 reads as follows:
RESOLUTION 2020-12
TRANSFER CASH IN THE AIRPORT GRANT BUDGET
TO THE AIRPORT BUDGET
WHEREAS, the Board of County Commissioners, County of Boundary, State of Idaho, did establish operating budgets for the fiscal year 2019-2020 Boundary County Airport Budget and the Boundary County Airport Grant Budget, and
WHEREAS, $11,304.79 in grant funds has been received from the Federal Aviation Administration (FAA) as reimbursement for grant related invoices paid by Boundary County, and $10,962.79 of the amount received was expended by Boundary County out of the Airport Budget, Fund Number 03, and
WHEREAS, $5,983.00 of the funds received represents a 2.5% hold back from the grant for Airport Improvement Project Number 3-16-0004-014-2016 and invoices in that amount were paid out of the Airport Budget, Fund Number 03, during the grant project, and
WHEREAS, $4,979.79 of the funds received is for reimbursement for invoices Boundary County paid out of the Airport Budget, Fund Number 03, in December 2019 for Airport Improvement Project Number 3-16-0004-016-2019, and
WHEREAS, $582.29 has been received from the Idaho Transportation Department as reimbursement for grant related invoices paid by Boundary County during the grant projects out of the Airport Budget, Fund Number 03, in the amount of $279.14 for Airport Improvement Project Number 3-16-0004-14-2016 and in the amount of $303.15 for Airport Improvement Project Number 3-16-0004-016-2019, and
WHEREAS, it is appropriate to transfer $10,962.79 of the grant funds received from the FAA and $582.29 of the grant funds received from the Idaho Transportation Department as reimbursement from the Airport Grant Budget, Fund Number 62, to the Airport Budget, Fund Number 03, and
WHEREAS, the addition of this revenue does not affect the tax levy for Boundary County, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED that the transfer of $11,545.08 from the Airport Grant Budget, Fund Number 62, to the Airport Budget, Fund Number 03, thereby increasing the Airport Cash Account Number 03-00-100-00 is hereby authorized and ordered, and
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
DATED this 23rd day of December 2019.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/__________________________________
Dan R. Dinning, Chairman
s/__________________________________
Wally Cossairt, Commissioner
s/__________________________________
Walt Kirby, Commissioner
ATTEST:
s/__________________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #280264
Commissioner Kirby moved to authorize the Chairman to sign the Idaho Department of Lands Request for Reimbursement #2 for the South Boundary Hazardous Fuels Reduction Project, Grant #16WFM-Boundary. Commissioner Cossairt second. Motion passed unanimously.
Commissioner Cossairt moved to reappoint Brad Holifield to the Restorium Advisory Board with a term to expire January 31, 2023. Commissioner Kirby second. Motion passed unanimously.
Commissioners discussed raising the rental fee for Memorial Hall. Commissioners will have to hold a public hearing as the proposed increase will be larger than 5% of the fee amount in place.
10:04 a.m., Restorium Administrator Karlene Magee and Assistant Administrator Diana Lane joined the meeting to give Commissioners an update on Restorium matters. Ms. Magee informed Commissioners that she met with the owner of Bee Safe to discuss a wireless call system for the Restorium. The system she learned about will not be able to call 911 and it also doesn’t have the land line telephone feature as it uses ipods or cell phones. 5S phones were recommended. It was said if there is a need to call 911, someone could use a telephone in the hallway or the office. Ms. Magee said Bee Safe is going to research costs for a phone and ipod. Ms. Magee explained what she has in place for residents who may fall as well as different notifications or alarms associated with this new system.
Ms. Magee said there are 36 residents at the Restorium as of December 15th.
The meeting with Ms. Magee and Ms. Lane ended at 10:22 a.m.
Planning and Zoning Department Administrator John Moss and Mapper Olivia Drake joined the meeting. Chairman Dinning said for clarification that this meeting is about capturing zone amendments on the zone map. Boundary County has had four applications for a zone change and Ms. Drake had updated the zone map, but there are more changes coming and the question is who is supposed to update the map. Mr. Moss said updating the map is something he doesn’t know how to do. Ms. Drake commented that she just needs Mr. Moss to check her work after she updated the map to make sure the change is correct. It was said that when the zone changes are approved, it would be reasonable to stack those up and wait to update the map if you know more changes are coming. Chairman Dinning said for now, it would be good if Mr. Moss and Ms. Drake checked each other’s work. Ms. Drake said she only remembers having edited the map once before. It was said that there are two applications for zone changes coming up.
Commissioners discussed putting a cap on the amount of the contract to work with Clare Marley of Ruen-Yeager on Planning and Zoning matters.
Ms. Drake said the question of updating the zone map first came up as someone had requested data on the zone map for their use, such as a real estate agent. Ms. Drake said when it comes to roads, she does put that information out for emergency service related matters. Mr. Moss said another thing is that there are no parcel numbers on the zone map. Chairman Dinning said that is something someone would be looking at for their data. It was said that the county would check on where we are today with regard to edits as there have been four zone changes. Commissioners said they would have both Ms. Drake and Mr. Moss make the changes together at this point.
The meeting with Mr. Moss and Ms. Drake ended at 10:51 a.m.
Road and Bridge Department Co-Superintendent Renee Nelson contacted Commissioners via telephone. Ms. Nelson commented that the Local Highway Technical Assistance Council (LHTAC) informed Road and Bridge that the Trout Creek Bridge project is out for bid, but something was missed in the estimate so they’re modifying the bid and doing an addendum. LHTAC also informed Road and Bridge that there are no funds for the Ruby Creek Bridge #2, which is another project that was also supposed to go to bid. Ruby Creek Bridge #2 will be delayed one year, but LHTAC cannot guarantee that it will only be one year. Ms. Nelson said she contacted Federal Aid Engineer Dan Coonce as Road and Bridge had put a bridge deck on Ruby Creek Bridge #2, but there was an issue underneath so that project will be on hold for two years. Ms. Nelson commented that she was asked if there is a confirmation that Road and Bridge could have from the Idaho Transportation Bridge Department stating that Ruby Creek Bridge #2 would still be functional. Those present discussed having this bridge on a 12 month inspection cycle and adjusting capacity based on conditions. ITD is saying this bridge is good for a year, but to make sure nothing else changes. Ms. Nelson said when she was on site with Scott Woods with ITD and Matt Hall with HMH Engineering, she understood from HMH Engineering that they thought repairs to Bridge #2 were good and the problem with Bridge #3 is more of a super structure problem than with Bridge #2. Ms. Nelson said she doesn’t know what else to do as she doesn’t have funds to do the project. Chairman Dinning asked if HMH Engineering will provide a letter about the condition for 12 months. Chairman Dinning added that he says that because the paving for the highway project was torn up many times and when the company sent in the samples, it was determined they were approved when ITD said they hadn’t been approved so he’s not so sure of ITD. Having a document would show ITD that the bridge is being inspected. This will provide concurrence, but we will also say the county still wants the bridge addressed as soon as possible. Ms. Nelson will send Commissioners a copy of the letter.
The call with Ms. Nelson ended at 11:03 a.m.
Commissioner Kirby left the meeting at 11:15 a.m.
Commissioner Cossairt moved to approve and sign the Findings and Decision for Planning and Zoning Application 19-176, for applicant Jim Ball regarding an urban subdivision. Commissioner Kirby second. Motion passed unanimously.
There being no further business, the meeting adjourned at 11:20 a.m.
________________________________________
DAN R. DINNING, Chairman
Attest:
__________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk