***Monday, October 10, 2022, Commissioners did not meet due to the Columbus Day Holiday.
***Tuesday, October 11, 2022, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser.
Commissioners gave the opening invocation and said the Pledge of Allegiance.
9:00 a.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris joined the meeting to give the department report. A written report was provided. Matt Hall with HMH Engineering also joined the meeting.
Commissioners held a bid opening for the Leading Idaho Local Bridge Key No. 30280, for the Skin Creek Bridge project. Present were: Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, Deputy Clerk Michelle Rohrwasser, Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris, and Matt Hall with HMH Engineering. Participating in the bid opening via telephone was Andrew Reed with Northwest Grading, Edith Barlow with S&L Underground, Curtis Bennett with Selland Construction, and Kent Bernard and Morgan Lohman with Lohman Excavation. The bid opening was recorded.
Commissioners received sealed bids as follows: J7 Contracting with a bid of $649,870.00, S&L Underground with a bid of $594,200.00, Selland Construction with a bid of $584,710.00, Lohman Excavation with a bid of $811,750.00, Northwest Grading with a bid of $495,111.00, and La Riviere with a bid of $538,960.00.
Commissioners gave a copy of all bids to Road and Bridge and Mr. Hall for review in order to provide a recommendation to Commissioners today at 1:30 p.m.
The bid opening ended at 9:10 a.m. Mr. Hall left the meeting.
Mr. Morris provided the weekly updates to include grader patching, grading and other maintenance. Road and Bridge is still working on moving the mail box turnout for Camp Nine Road. The residents within the first mile of Camp Nine Road will receive their mail at their driveways and residents who live beyond the one-mile mark will have a row of mail boxes along the roadway where they can get their mail. Road and Bridge is grading Smith Lake Road and Templeman Road today. Road and Bridge rucks are getting serviced. Ms. Nelson indicated that the pot hole in the Annex parking lot was filled and they experimented with a new patching material to see how well it works.
Ms. Nelson informed Commissioners that the Bonners Ferry High School Art Department asked if they can get an 80-foot long roll of fabric from Road and Bridge. Ms. Nelson said the cost is $70.00. Commissioners indicated that they would just donate the material to the Art Department.
County Civil Attorney Tevis Hull has drafted an agreement for the commercial driver’s license course and discussion was held regarding Exhibit A. Commissioner Dinning thought the agreement met the requirements of how the cost of the course is to be paid back.
Commissioner Bertling moved to approve the County’s Commercial Driver’s License (CDL) Contract once the final agreement has been received. Commissioner Cossairt second. Motion passed unanimously.
The meeting with Ms. Nelson and Mr. Morris ended at 9:20 a.m.
Commissioner Bertling moved to sign the Certificate of Residency for Alexys Mierke. Commissioner Cossairt second. Motion passed unanimously.
Commissioner Cossairt moved to approve the meeting minutes for the weeks of September 26, 2022 and October 3, 2022. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Cooperative Agreement for University of Idaho Extension Programs. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Idaho Department of Lands Intent to Award documents for the Deer Camp project. Commissioner Bertling second. Motion passed unanimously.
Chairman Dinning mentioned that no more than $100,000.00 in grant funding will be available for the Deer Camp project.
Commissioner Cossairt moved to adopt Resolution 2023-1. A resolution regarding American Rescue Plan Act (ARPA) appropriation to Boundary County. Commissioner Bertling second. Motion passed unanimously. Resolution 2023-1 reads as follows:
RESOLUTION 2023-1
Boundary County
ARPA Appropriation to Boundary County
WHEREAS, Boundary County has received ARPA funds to be used in payment, among other things, for Covid related expenses, and
WHEREAS, Boundary County has received $2,378,448.00 from the American Rescue Plan (ARPA), and
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to purchase the following equipment for the Boundary County Restorium for the care of the residents, and
WHEREAS, the Healthcare System, equipment and necessary items for application of medications to the residents has a cost of $9,392.82, and
WHEREAS, the addition or distribution of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, it is appropriate the funds to the Boundary County Restorium in the amount of $9,392.82, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED, that the amount of $9,392.82 is to be disbursed from the ARPA Trust Account #9135 and be transferred to fund #36-00-0899
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
DATED this 11th day of October, 2022
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/__________________________
Dan R. Dinning, Chairman
s/___________________________
Wally Cossairt, Commissioner
s/___________________________
Tim Bertling, Commissioner
ATTEST:
s/_____________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #292812
Commissioner Cossairt moved to sign a letter of support for Boundary Volunteer Ambulance, Inc., in their efforts to purchase a 4x4 ambulance through the grant process. Commissioner Bertling second. Motion passed unanimously.
Commissioners stated they wanted to hold off on completing the nomination form for the Idaho Counties Risk Management Program for District 1 representative until after the Idaho Association of Counties District 1 meeting on Friday.
9:44 a.m., Commissioners contacted County Civil Attorney Tevis Hull via telephone to get an update on various matters he is working on.
Commissioners asked Attorney Hull if the American Rescue Plan Act (ARPA) funds should go to the Boundary County Ambulance Service District so the District is the entity providing the funds to Boundary Volunteer Ambulance or should the funds go directly to Boundary Volunteer Ambulance from the county? Clerk Poston questioned if the funds should be transferred or just pay the invoice for the equipment directly. Attorney Hull said his issue is when the money is given to Boundary Volunteer Ambulance, does the equipment they purchase with those funds become property of the ambulance company or property of the county? If Boundary Volunteer Ambulance receives the funds, purchases an ambulance and uses that ambulance somewhere else outside of the county, those are funds that are not used for the benefit of this county and that is his concern. Chairman Dinning said those stipulations can be put into a letter stating that Boundary Volunteer Ambulance cannot use the equipment in another county. Attorney Hull said he would be comfortable with that. Clerk Poston commented that she would like to put some accountability into the expenditure. For the heart monitor that is being purchased, it should belong to Boundary County with Boundary Volunteer Ambulance’s ability to use it within the county. Commissioners discussed possible ARPA funding for the Mission Creek Water Association. Those present discussed anticipated costs versus actual costs, such as if a cost of an item is estimated to be $100,000.00, but ends up costing only $70,000.00, the difference will need to be returned to the county.
9:50 a.m., Commissioner Bertling moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. Commissioner Cossairt second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Bertling “aye”. Motion passed unanimously. The executive session ended at 10:02 a.m. No action was taken.
The call to Attorney Hull ended at 10:03 a.m.
Commissioners discussed purchasing more roll-off containers for the county. The initial reason for purchasing more roll-off containers was due to a health and safety related issue as a result of COVID-19. Commissioners decided to continue their discussion on roll-off containers to next week.
Commissioners reviewed claims for payment. Fund totals are as follows:
Current Expense $ 11,122.36
Road & Bridge 19,498.88
Airport 77.00
District Court 4,204.33
Indigent 87,396.95
Justice Fund 77,578.85
Parks and Recreation 384.73
Solid Waste 4,062.92
Tort 296.97
Weeds 30.00
Restorium 8,758.81
TOTAL $213,411.80
Trusts
Driver’s License Trust 10,441.00
Motor Vehicle Trust Acct 184,815.46
Sheriff’s Trust Fund 57.00
Tax Deed Sale Trust 7,842.57
Odyssey Court Trust Account 27,139.15
TOTAL $230,295.18
GRAND TOTAL $443,706.98
Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners’ allowance & warrant register record 2022-2023).
10:30 a.m., Treasurer Sue Larson and Chief Deputy Treasurer Jenny Economu joined the meeting.
Commissioner Cossairt moved to delinquent yield taxes to the 2022 Real Property Roll for collection: RP62N02E241361A totaling $67.46, RP62N02E246010A totaling $14.56, RP60N01W014955A totaling $1,676.42, and RP65N01W152411A totaling $1.70. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to certify delinquent Mobile Home Property taxes to the 2022 Real Property Roll for collection: MH002700020310A to RP002700020310A totaling $243.56, MH60N01W34899AA to RP60N01W348990A totaling $239.14, and MH61N01E295200A to RP61N01E295200A totaling $1.04. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for tax year 2021 and to cancel $24.16 in tax, $194.24 in specials, $4.36 in penalty, plus the current interest for parcel MH002700020310A to certify to the real property roll for collection. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for tax year 2021 and to cancel $20.20 in tax, $194.24 in specials, $4.28 in penalty, plus the current interest for parcel MH60N01W34899AA to certify to the real property roll for collection. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to sign the Property Tax Cancellation form for tax year 2021 and to cancel $0.13 in tax, $0.81 in specials, $0.02 in penalty, plus the current interest for parcel MH61N01E295200A to certify to the real property roll for collection. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to certify fees for Solid Waste, Translator District, Idaho Department of Lands, Avista for South Boundary Fire Protection District and Paradise Valley Fire District, and Drainage Districts 1, 2, 3, 4, 5, 6, 8, 10, 11, 12, 13, 15, and 16 to the 2022 Real Property Roll for collection, as presented by the Treasurer. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to certify delinquent Three Mile Water District accounts to the 2022 Real Property Roll for collection: RP62N02E180330A totaling $393.76, RP62N02E174661A totaling $156.70, RP008300000210A totaling $242.28, RP62N02E181050A totaling $159.92, RP62N01E020501A totaling $451.26, RP62N01E021955A totaling $843.04, RP62N02E173600A totaling $149.00, RP62N02E212390A totaling $451.26, RP62N02E164500A totaling $153.90, RP62N02E177803A, RP00830000018AA totaling $273.86, RP62N01E097834A totaling $451.26, RP62N01E153011A totaling $450.38, RP62N01E123150A totaling $451.20, RP62N02E187652A totaling $445.62, RP62N02E174665A totaling $451.28, RP62N02E089100A totaling $526.18, RP004000000030A totaling $451.26, and RP62N02E211842A totaling $149.48. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to certify delinquent Cabinet Mountains Water District accounts to the 2022 Real Property Roll for collection: RP60N01W261152A totaling $820.46, RP60N01W261152A totaling $820.46, RP60N01E076150A totaling $457.10, RP61N01E155477A totaling $600.18, and RP60N01W288850A totaling $815.88. Commissioner Bertling second. Motion passed unanimously.
Treasurer Larson and Chief Deputy Treasurer Economu left the meeting at 10:46 a.m.
Commissioners said they want to get a better understanding of the Local Assistance and Tribal Consistency fund before having further discussion on it.
11:00 a.m., Commissioner Cossairt moved to recess as the Boundary County Board of Commissioners and convene as the Boundary County Ambulance Service District Governing Board. Commissioner Bertling second. Motion passed unanimously.
*Please see Boundary County Ambulance Service District Governing Board meeting minutes*
11:10 am., Commissioner Cossairt moved to adjourn as the Boundary County Ambulance Service District Governing Board and to reconvene as the Boundary County Board of Commissioners. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to adopt Resolution 2023-2. A resolution authorizing Boundary County to pay Boundary Volunteer Ambulance the amount of $234,156.98 for the purchase of an ambulance, Stryker Power Load system for the ambulance and a Stryker Cardiac Monitor as the invoices are provided. Commissioner Bertling second. Motion passed unanimously. Resolution 2023-2 reads as follows:
RESOLUTION 2023-2
Boundary County
ARPA Appropriation to Boundary County
WHEREAS, Boundary County has received ARPA funds to be used in payment, among other things, for Covid related expenses, and
WHEREAS, Boundary County has received $2,378,448.00 from the American Rescue Plan (ARPA)
WHEREAS, the Boundary County Commissioners deem it in the best interest of the general public of Boundary County to purchase the following equipment for the Boundary Volunteer Ambulance, Inc., as the providers for the county are overwhelmed with additional costs of dealing with Covid related issues and have nearly exhausted their budget. ARPA funds are expressly available for what the provider needs. The following is a list of the purchase:
2022 Ford F-350 Braun Ambulance $186,792.00
Stryker Power Load System for new Ambulance $24,164.20
Stryker Cardiac Monitor (LP-15) $23,200.78
WHEREAS, the addition or distribution of this revenue does not affect the tax levy for Boundary County, and
WHEREAS, it is appropriate to release the funds to the Boundary Volunteer Ambulance, Inc., in the amount of $234,156.98, and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS RESOLVED, that the amount of $234,156.98 to be disbursed from the ARPA Trust Account #9135 and be transferred to fund #01-05-0899, these funds shall then be remitted to the Boundary Volunteer Ambulance, Inc.
IT IS FURTHER RESOLVED that the Clerk is instructed to deliver certified copies of this resolution to the Boundary County Treasurer and the Boundary County Auditor.
DATED this 11th day of October, 2022
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/__________________________
Dan R. Dinning, Chairman
s/___________________________
Wally Cossairt, Commissioner
s/____________________________
Tim Bertling, Commissioner
ATTEST:
s/_____________________________________________
Glenda Poston, Clerk of the Board of County Commissioners
Recorded as instrument #292782
It was said the county needs to develop a memorandum of understanding regarding the return of items purchased using ARPA funds should Boundary Volunteer Ambulance no longer contract with Boundary County.
11:18 a.m., Commissioner Bertling left the meeting to conduct the quarterly jail inspection. Commissioner Bertling returned to the meeting at 11:35 a.m.
Commissioners recessed for lunch at 11:35 a.m.
1:30 p.m., Commissioners reconvened for the afternoon session with Chairman Dan Dinning, Commissioner Wally Cossairt, Commissioner Tim Bertling, Clerk Glenda Poston, and Deputy Clerk Glenda Poston.
1:30 p.m., Road and Bridge Department Co-Superintendents Renee Nelson and Randy Morris, and Road Foreman Brad Barton joined the meeting to discuss bid details for the Leading Idaho Local Bridge Key No. 30280, Skin Creek Bridge project. Also present was Matt Hall with HMH Engineering. Participating via telephone was Heidi Grant with La Riviere. The bid decision was recorded.
Ms. Nelson said after checking for irregularities and reviewing bid results, the bids are as follows: the apparent low bidder is Northwest Grading for a total of $495,111.00, the next low bidder was La Riviere with a bid of $538,960.00, Selland Construction had a bid of $584,710.00, S&L Underground had a bid of $594,200.00, J7 Contracting had a bid of $649,870. Lohman Excavating was removed as being irregular, according to Ms. Nelson. Ms. Nelson recommended the bid be awarded to Northwest Grading, Inc., and the next low bidder would be La Riviere.
Commissioner Cossairt questioned what makes a bid irregular. Mr. Hall said Lohman Excavating’s bid was irregular because the bid form was not signed. The bidder for this company signed in the wrong location, then crossed it out, but then did not sign under the corporation. It was said the low bid is within budget and it’s in accord with the engineer’s estimate. The notice of award letter, plans and contract will be mailed to Northwest Grading.
Commissioner Cossairt moved to award the bid for the Leading Idaho Local Bridge Key No. 30280, Skin Creek Bridge, to Northwest Grading for a bid total of $495,111.00 and to sign the Skin Creek Bridge Replacement award letter. Commissioner Bertling second. Motion passed unanimously.
Commissioner Cossairt moved to authorize Commissioners to sign all necessary documents associated with the Skin Creek Bridge project going forward. Commissioner Bertling second. Motion passed unanimously.
The bid decision ended at 1:45 p.m. Mr. Hall left the meeting.
1:56 p.m., Commissioner Cossairt moved to go into executive session pursuant to Idaho Code 74-206(1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public-school student. Commissioner Bertling second. Commissioners voted as follows: Chairman Dinning “aye”, Commissioner Cossairt “aye” and Commissioner Bertling “aye”. Motion passed unanimously. The executive session ended at 3:15 p.m.
There being no further business, the meetings adjourned at 3:20 p.m.
__________________________________
DAN R. DINNING, Chairman
ATTEST:
_____________________________________
GLENDA POSTON, Clerk
By: Michelle Rohrwasser, Deputy Clerk