***Monday, October 6, 2025 at 9:00 a.m., Commissioners met in regular session with Chairman Ben Robertson, Commissioner Tim Bertling, Commissioner Lester Pinkerton, Clerk Glenda Poston, and Deputy Clerk Stephanie Sims.
Commissioners said the Pledge of Allegiance.
At 9:00 a.m. Commissioners held a bid opening for cleaning services. Those in attendance were: Chairman Ben Robertson, Commissioner Tim Bertling, Commissioner Lester Pinkerton, Clerk Glenda Poston, Deputy Clerk Stephanie Sims, Maintenance Supervisor Squire Fields, Shane Timblin, & Maria Timblin with Maria’s Cleaning. The bid opening was recorded.
Two bids were received along with other supporting documentation. The total bid amount for Maria’s Cleaning Service was $3,973.75 and MajasaGold Cleaning was $955.00.
Commissioners stated that they needed time to review the bids and documentation presented, so they would not be awarding the bid at this time.
The bid opening ended at 9:06 a.m.
Ms. Timblin and Mr. Timblin left the meeting at 9:07 a.m. Fay Almond entered the meeting at 9:07 a.m.
Commissioners reviewed the bids received and stated that the amounts were significantly different and they needed to review them closely to understand why.
Mr. Fields stated that the items were ready for the surplus auction and asked what to do with the items that don’t sell. Commissioners stated that they would discuss that after the auction was over.
Mr. Fields stated that due to the jury trial, the mold check at the courthouse was rescheduled until the third week of October. Mr. Fields stated the last time it was tested, there was no growth. The boiler upgrades are scheduled for later this month. The warranty was honored on the sinks and the first step for the elections has been completed. Mr. Fields stated that the first floor of the Courthouse remodel was 100% done.
Ms. Poston asked Mr. Fields to check with Jaycee Atkins to verify the hall was reserved for elections.
The meeting with Mr. Fields ended at 9:24 a.m. and he left the meeting.
Commissioner Bertling moved to sign the Certificates of Residency for Juleene Clark. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Bertling moved to sign the Commissioner meeting minutes from the week of September 29th. Commissioner Pinkerton second. Motion passed unanimously.
Commissioners and Ms. Poston discussed fact that the Sheriff needed to establish an effective date for the 84-hour week.
Commissioner Bertling moved to sign the New Private Road Name Request Form for Outlook Meadow Drive. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Bertling moved to sign Amendment #4 for the Food Service Agreement with Summit Food Service, LLC. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Pinkerton moved to sign the Findings and Decisions Letter for File #25-0128, Koverage Contractors, LLC. Commissioner Bertling second. Motion passed unanimously.
Commissioner Bertling moved to sign the Boundary Security Services Agreement and Transportation Addendum. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Bertling moved to sign Resolution 2026-1 Authorizing Sale of Surplus County Property. Commissioner Pinkerton second. Motion passed unanimously.
RESOLUTION NO. 2026-1
A Resolution Authorizing the Sale of Surplus County Property
Via an Online Public Auction
WHEREAS, Boundary County owns surplus personal property, which is not being used by the County and for which the County is presently obliged to provide storage space, and which the various department heads and the Board of Boundary County Commissioners have determined is not necessary for the County’s use; and
WHEREAS, the Board of Boundary County Commissioners are authorized under Idaho Code Section 31-808 to sell or offer for sale at public auction, after not less than ten days’ previous notice given by publication in a newspaper of the county, any property, real or personal, belonging to the County but not necessary for its use; and
WHEREAS, the Board of Boundary County Commissioners believes it is in the best interest of the County that the surplus property described in “Exhibit A” be sold and therefore desire to sell the property so described via online auction services offered through 3 Mile Auction.
WHEREAS, the surplus personal property will be offered for sale through the online auction process offered by 3 Mile Auction after notice of the online public auction is published in the local newspaper not less than 10 days’ prior to the auction; and
NOW, THEREFORE, upon motion duly made, seconded and unanimously carried, it is
RESOLVED that, after publication of notice in the Bonners Ferry Herald in the manner and for the time required by Idaho Code, the surplus personal property of Boundary County described in “Attachment A” be offered for sale through the online auction services of 3 Mile Auction at the 3mileantiquemall.com website.
DATED this 6th day of October, 2025.
COUNTY OF BOUNDARY
BOARD OF COUNTY COMMISSIONERS
s/_____________________________
Ben Robertson, Chairman
s/_____________________________
Tim Bertling, Commissioner
s/_____________________________
Lester Pinkerton, Commissioner
ATTEST:
Glenda Poston
Clerk of the Board of County Commissioners
s/___________________________________
Recorded Instrument #301191
Commissioner Pinkerton moved to sign Resolution 2026-2 Authorizing Disposition of Records from the Clerk’s Office. Commissioner Bertling second. Motion passed unanimously.
RESOLUTION 2026-2
A RESOLUTION AUTHORIZING THE DISPOSITION OF RECORDS
OF BOUNDARY COUNTY CLERK’S OFFICE
WHEREAS, the Boundary County Clerk’s Office is currently storing old records in regards to Fixed Assets, Court Financials and Indigent reimbursements; and
WHEREAS, due to lack of storage space, the Boundary County Clerk’s Office has requested permission to dispose of old records; and
WHEREAS, the Boundary County Civil Attorney has advised the Board of Boundary County Commissioners regarding the classification of such records pursuant to Idaho Code 31-871; and
NOW THEREFORE, upon motion duly made, seconded and unanimously carried,
IT IS HEREBY RESOLVED, that the following records be classified and disposed of as follows:
The following records have been deemed Semi-permanent by the Boundary County Commissioners on the advice of the County’s Civil Attorney and temporary records must be kept for a minimum of five years. The following records are to be shredded:
• Fixed Asset records for the years 2010 to 2020
• Court financial records for the years 2010 to 2020
• Indigent reimbursement records for the years 2019 to 2020
Regularly passed and approved on this 6th day of October, 2025.
COUNTY OF BOUNDARY COUNTY
BOARD OF COMMISSIONERS
s/_________________________
Ben Robertson, Chairman
s/_________________________
Tim Bertling, Commissioner
s/__________________________
Lester Pinkerton, Commissioner
Reviewed by and on advice of the County’s Prosecuting Attorney this 1st day of October, 2025.
s/___________________________
ANDRAKAY PLUID
County Prosecutor
ATTEST:
s/________________________________
GLENDA POSTON
Clerk of the Board of County Commissioners
Recorded Instrument :301192
Commissioner Bertling moved to sign RFF#11 for Airport Grant #3-16-0004-023-2023. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Bertling moved to sign the MOU for 25JC-Boundary. Commissioner Pinkerton second. Motion passed unanimously.
After reviewing the documents presented, Commissioners decided to hold off on signing until they had a chance to review them more thoroughly.
Deputy Clerk Rebekah Jensen entered the meeting at 9:55 a.m.
Commissioner Bertling moved to go into executive session 31-874 to consider proceedings and records of medical indigents. Commissioner Pinkerton second. Commissioners voted as follows: Chairman Robertson “aye”, Commissioner Bertling “aye”, Commissioner Pinkerton “aye”. The executive session ended at 10:14 a.m.
Commissioner Bertling moved to proceed as directed for indigent #2026-1. Commissioner Pinkerton second. Moton passed unanimously.
Ms. Jensen left the meeting at 9:15 a.m.
Street Superintendent for the City of Bonners Ferry, Scooter Drake entered the meeting at 10:20 a.m.
Assessor Olivia Drake entered the meeting at 10:25 a.m.
City of Bonners Ferry Administrator Mike Klaus entered the meeting at 10:27 a.m.
Assessor Drake stated that she received documentation from Kootenai River Lumber Company to change 3 parcels owned by them into 11 separate parcels. Ms. Drake added that they have again included property that does not belong to them. In 1998 the County received deed descriptions that were not accurate, this time they have done a better job, but there are still some significant errors. She added that there were two parcels that did not have the correct descriptions and she would be returning those to them. Assessor Drake added that there was also a court decision for parcel #6 showing the County owns this parcel. Assessor Drake shared a copy of the court document with Commissioners.
Commissioners clarified the area specified in the document. Assessor Drake stated that the Lumber Company received a copy of the court’s decision and they never recorded the resurvey that they had done. She stated that their current legal descriptions show 11 acres more than it actually was.
Chairman Robertson stated that it is both property and assumed prescriptive right-of-way from the center of the road way. Mr. Klaus stated that any way the City of Bonners Ferry can get this rectified, they would like to be a part of.
Assessor Drake stated that the property the school is wanting to purchase does not have any issues, but her office can’t assign a number until all of this was cleaned up. This will delay their project.
Chairman Robertson asked if she was needing Commissioners to claim rights to the property marked in yellow on the map she provided. Assessor Drake stated yes.
Chairman Robertson also clarified that the court document backs up that statement. Assessor Drake again responded yes.
Commissioners agreed with the information presented to them by Assessor Drake and claimed ownership rights to the property.
Assessor Drake stated that Kootenai Lumber Company was getting ready to do something else. The documents presented are deeding property to themselves, but they are not taking into effect the property they do not own or public roads. Ms. Drake stated she will reach out to the surveyor.
Mr. Klaus will also reach out to the surveyor regarding the markers placed along Riverside Rd.
Assessor Drake stated that unless someone directed him to notice the court document, surveyors usually go back to the last deed of record. That was generally an okay practice, but in this case, that was not an accurate record.
The meeting with Assessor Drake, Mr. Drake and Mr. Klaus ended at 10:48 a.m. and they left the meeting.
Boundary Economic Development Director David sims entered the meeting at 10:50 a.m.
Bonners Ferry Herald Reporter, Noah Harris entered the meeting at 10:53 a.m.
Mr. Sims stated that the highway project for Panhandle Door was progressing and it looked like it was ready to pave. The Porthill Border Station will remain open during construction which was good news. North Idaho Classical Academy was scheduled to close on November 3rd and they are pretty confident they will get the school built on time and within budget.
Mr. Sims stated that the Moyie Sewer project was progressing and they have chosen a location to place the equipment that will gather data on temperature. Department of Commerce recently visited the area to see multiple projects that are being funded in the county. BEAD finally released the provisional awards and it was now in the public comment period. Mr. Sims stated that he was happy to help with the GEM grant administration.
Ms. Poston left the meeting at 11:20 a.m.
Mr. Sims had questions regarding the donations for the GEM grant. Chairman Robertson asked him to send the questions in an email. Mr. Sims suggested they include the Civil Attorney for clarification.
The meeting with Mr. Sims ended at 11:29 a.m. and he left the meeting.
Restorium Supervisor Janay Smith entered the meeting at 11:39 a.m. and provided her written report. She stated that they have 35 residents with space available on the memory care side. They have a considerable number of Medicaid patients and she has started a waiting list for others. She then reviewed the past due accounts and stated that she will be issuing discharge notices to some of them.
As for staffing, Ms. Smith stated that she has lost two evening shifts and was looking through the applicants. She hopes to have those shifts filled soon. The carnival for the 50th Anniversary was scheduled for October 25th from 12-2 p.m.
Mr. Harris left the meeting at 11:55 a.m.
Ms. Smith asked for assistance with Panhandle Health on COVID recommendations. Commissioner Bertling asked her to forward the email she received.
The meeting with Ms. Smith ended at 12:04 p.m. and she left the meeting.
Commissioners recessed for lunch at 12:05 p.m.
Commissioners reconvened for the afternoon session at 1:30 p.m. with Chairman Robertson, Commissioner Bertling, Commissioner Pinkerton, and Deputy Clerk Stephanie Sims.
Road & Bridge Assistant Superintendent Adam Ryals entered the meeting at 1:25 p.m. and stated that they have picked up traffic counters at Ponderosa, Chokecherry and Hillcrest and will be analyzing the data. They have also had crews brooming on Kootenai Trail and Durapatching on Chokecherry and Paradise Valley Rd. Paving has taken place on Kootenai Trail and spot grading on numerous roads throughout the county. Mr. Ryals stated that they also attended a final draft meeting for the LILB on Parker Creek. The bridge replacement is still a year or two out. Mr. Ryals said the new mechanic started today and they are now fully staffed.
Mr. Ryals then shared a change order and grant extension letter for the Strategic Initiatives grant. He stated that the change order was approved by ITD and includes design, ditches, gutters, curbs, base rock, pavement etc., for the extension of Sunrise Road for a total of $415,415.00.
Commissioner Bertling moved to sign the Strategic Initiatives grant extension letter. Commissioner Pinkerton second. Motion passed unanimously.
Commissioner Pinkerton asked what do we have to do to get the speed down on the highway. Mr. Ryals stated that ITD was doing a speed study in that area now.
Commissioner Bertling moved to sign the Strategic Initiative change order. Commissioner Pinkerton second. Motion passed unanimously.
Mr. Ryals stated that they are working with ITD on where the rest of the grant money can be used.
Mr. Ryals then reviewed IWOQ and stated that they would like to implement the public works reporting program in place of Gworks that they are currently using. Gworks has increase their cost which caused them to seek out other options. IWOQ is used by other counties and will also keep track of equipment, inventory, snow plow routes and allow them to submit work orders to the mechanics as needed.
Commissioners agreed that they should transition to the new program.
Mr. Ryals stated that you may get questions about Riverside and informed Commissioners that he saw it was scheduled to go out for bid on 10/15.
Personnel Director Pam Barton entered the meeting at 1:57 p.m.
The meeting with Mr. Ryals ended at 2:00 p.m. and he left the meeting.
Ms. Barton shared documents for Commissioners to review regarding various open positions and applications received.
Chairman Robertson stepped down as chair and moved to go into executive session 74-206(a) to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. Commissioner Bertling second. Commissioners voted as follows: Chairman Robertson “aye”, Commissioner Bertling “aye”, Commissioner Pinkerton “aye”. The executive session ended at 3:35 p.m. No action was taken.
There being no further business, the meeting adjourned at 4:15 p.m.
Tuesday, October 7, 2025 at 9:00 a.m., Commissioners met in regular session with Chairman Ben Robertson, Commissioner Tim Bertling, Commissioner Lester Pinkerton, and Deputy Clerk Stephanie Sims.
Chairman Robertson stepped down as chair and moved to go into executive session 74-206(a) to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general. Commissioner Bertling second. Commissioners voted as follows: Chairman Robertson “aye”, Commissioner Bertling “aye”, Commissioner Pinkerton “aye”. The executive session ended at 9:53 a.m. No action was taken.
There being no further business, the meeting adjourned at 10:12 a.m.
s/________________________________
BEN ROBERTSON, Chairman
ATTEST:
s/_______________________________
GLENDA POSTON, Clerk
By: Stephanie Sims, Deputy Clerk