Boundary County Planning and Zoning Commission

Minutes November 21, 2019

[Planning & Zoning minutes are transcribed from the conversation that takes place during the meeting. Topics are condensed, eliminating verbatim comment in order to condense the material. Key points are included in this extraction and all votes taken are recorded.]

At 6:00 PM Chairman Caleb Davis identified the presence of a quorum, opened the Meeting, and asked the Commission if there were any changes or corrections to be made to the Minutes of the October 17, 2019 Meeting. Rob Woywod said that Tim Heenan was NOT absent. Acknowledging the change must be made, Staff noted the exception. Davis asked for a motion to approve the October 17 Minutes as corrected. Ron Self so moved, seconded by John Cranor, and there being no further discussion Davis called for a vote. The votes were as follows:

John Cranor - Abstain, Tim Heenan - Aye, Scott Fuller - Abstain, David Hollabaugh - Absent,
Wade Purdom -Abstain, Adam Isaac - Aye, Rob Woywod - Aye, Caleb Davis - Aye, Ron Self - Aye


Tally: Nay (0), Aye (5), Absent (1), Abstain (3)

The motion to approve the October 17, 2019 Meeting minutes was approved.

Chairman Davis opened the meeting to hearing 19-177 by applicant Caleb Davis representing the Planning and Zoning Commission. This is a request to make several changes to the Planning and Zoning Ordinance 9B18LOV2 over the last several months and Davis noted that this meeting is an invitation to the public to review and comment on these changes.

Staff pointed out that a summary of proposed changes can be seen on the Planning and Zoning web page where a link to the changes along with reference to the existing ordinance can be compared.
David Nicolas and John Poland remarked that they have been proposing changes to the definitions regarding junkyards and that the current code does not go far enough in this respect. Staff agreed, in that nothing in the ordinance describes or regulates the use of large containers. The Commission members discussed the need to define containers and to create a Standard for Use similar to the standards for Signs, Mobile Home Parks and Junkyards as seen in Section 10. The consensus in the meeting was that this needs to be done but perhaps can not be completed as part of this particular amendment process.

Because the current proposed changes represent many months of review and editing, Staff proposed that the changes be presented to the County Commissioners for their review. At their discretion, certain changes as proposed can be accommodated in the next update to the ordinance and any additional changes or modifications to the proposed changes at this point can be reworked and placed into a subsequent (next) amendment update.

John Poland and David Nicholas asked that their proposed changes be considered; see footnote to these minutes.

Davis asked those present who wished to propose changes not consistent with the current proposed changes to present their material in the form of amendment verbiage that can be reviewed at the next meeting with the County Commissioners; as previously stated, these changes may have to go into a subsequent (next after this proposal) revision to the ordinance.

Ron Self moved to recommend approval of the amendment to the current ordinance (9B18LOV2), as submitted, to the County Commissioners. John Cranor seconded. The votes were as follows:

John Cranor - Aye, Tim Heenan - Aye, Scott Fuller - Aye, David Hollabaugh - Absent,
Wade Purdom -Aye, Adam Isaac - Aye, Rob Woywod - Aye, Caleb Davis - Aye, Ron Self - Aye


Tally: Nay (0), Aye (8), Absent (1), Abstain (0)

The motion to approve the amendment to the current ordinance (9B18LOV2), as submitted, to the County Commissioners was approved unanimously.

Next on the agenda was the application to rezone the Thompson property from Agriculture/Forestry to Rural Community Commercial, application 20-011. The applicant said that this request was first proposed over a year ago, at the time a request for a Conditional Use permit to place a sign on the property was approved. However that request was replaced by application 19-155 to create an Urban Subdivision. (19-155 has been canceled.)

Davis asked for a Staff Report. Staff stated the particulars of the location, and said that the application is not asking for a specific use, but simply to rezone the property from Agriculture/Forestry to Rural Community Commercial.
Commissioner Ron Self asked if there had been a notice mailed to the residents surrounding the Thompson property? His question, he said, is based on the absence of anyone interested in the application beyond the applicants themselves, who were present. Staff replied that he had failed to post the property and had not issued such a mailing. Staff apologized for the oversight and it was agreed that the hearing would be tabled until the next regular meeting date, December 19, 2019. This delay would enable publishing (again) the date of the hearing AND allow time to mail the notice of the hearing date to surrounding property owners. At Chairman Davis’ request, Self moved to table the meeting and reschedule same for 12/19/2019. Davis asked for a second, so moved by Commissioner Scott Fuller, and the vote was as follows:

John Cranor - Aye, Tim Heenan - Aye, Scott Fuller - Aye, David Hollabaugh - Absent,
Wade Purdom -Aye, Adam Isaac - Aye, Rob Woywod - Aye, Caleb Davis - Aye, Ron Self - Aye

Tally: Nay (0), Aye (8), Absent (1), Abstain (0)

The motion to a table application 20-011 and reschedule same for 12/19/2019 was approved unanimously.

Davis thanked everyone for participating in both hearings then asked if there were anyone present wishing to speak with regards to the open position on the Planning and Zoning Commission occurring in January 2020.

Commissioner John Cranor’s second term completes January 2020. Cranor stated he would like to be considered for an additional term. He said he has enjoyed participating and contributing to the Commission and would like to continue doing so.

David Nicolas has submitted a letter of interest and asked to be considered also. The Commission members had all read the letter submitted by Mr. Nicolas and asked him to speak concerning his application. Mr. Nicolas responded by saying he has lived in the county since 2014, has enjoyed living here and would like to contribute to the county by sharing his experience in reviewing technical material as an occupation for many years. He appreciates the simplicity of the Comprehensive Plan, the ease of reference when reading the ordinance and would like to contribute his skills and background

Wade Purdom moved to table any discussion regarding applicant response and continue in the event more applicants apply for the opening on 12/19/2019. Davis asked for a second and Rob Woywod so moved. The vote was as follows:

John Cranor - Aye, Tim Heenan - Aye, Scott Fuller - Aye, David Hollabaugh - Absent,
Wade Purdom -Aye, Adam Isaac - Aye, Rob Woywod - Aye, Caleb Davis - Aye, Ron Self - Aye

Tally: Nay (0), Aye (8), Absent (1), Abstain (0)

The motion to table any discussion regarding applicant response and continue in the event more applicants apply for the opening on 12/19/2019 was approved unanimously.

There being no further input Ron Self moved to adjourn, Wade Purdom seconded, approved unanimously at 8:00 pm.

Transcribed by: John B. Moss


Footnote:

John Poland and David Nicholas asked that their proposed changes be considered:

David Nicolas

John Poland